Strategic U.S. Payroll Lead

Ware Malcomb; Irvine (CA); On-site; USD 62,000 - 92,000; Full time

Job summary

Ware Malcomb is seeking a Payroll Lead in Irvine, CA to manage day-to-day U.S. payroll administration onsite. You will work closely with the Payroll Manager and HR to ensure accurate processing, timely tax filings, and compliance with federal, state, and local laws.

The role requires 2–7 years of multi-state payroll experience, strong HRIS and Microsoft Office skills, and the ability to balance multiple tasks under deadlines while maintaining confidentiality.

Qualifications

• Minimum of 2-7 years of multi-state payroll experience.
• Experience with HRIS systems and Microsoft Office is essential.
• Experience with Paycom, Deltek Vantagepoint, and international payroll functions are preferred.
• Strong knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
• Strong problem-solving and auditing skills are essential.
• Thrives on thinking outside the box and has a continuous improvement mindset.
• Excellent verbal and written communication skills to positively interface with all levels of team members is essential.
• Ability to achieve results under tight deadlines and prioritize multiple tasks; well-organized, detail-oriented and confidential.

Responsibilities

• Process payroll-related employee changes and maintain accurate payroll records, including new hires, terminations, and status or compensation updates.
• Provide excellent customer service to all team members in partnership with the Human Resources team when resolving timesheet and/or payroll issues for U.S.
• Review and approve U.S. digital timesheets.
• Ensure final checks are accurately created in a timely manner for separating team members.
• Register, set up, and maintain payroll tax accounts and ensure accurate tax filings in partnership with HRIS vendors.
• Audit payroll data, timesheets and transactions to ensure accuracy and compliance.
• Ensure compliance with federal, state, and local payroll laws and regulations.
• Participate in company, office and team events as appropriate.
• Assist with annual 401(k) audit in partnership with the Payroll Manager.
• Prepare and analyze payroll and headcount reports for multi-state operations.
• Communicate with the general accounting team regarding payroll processes related to general ledger reports.
• Collaborate with the human resources team on tasks and projects relating to payroll.
• Support specialized payroll-related projects as assigned.

Skills

multi-state payroll

HRIS systems

Microsoft Office

Paycom

Deltek Vantagepoint

international payroll

auditing

verbal & written communication

Tools

Paycom

Deltek Vantagepoint

Job description

Ware Malcomb is seeking a Payroll Lead in Irvine, CA to manage day-to-day U.S. payroll administration onsite. You will work closely with the Payroll Manager and HR to ensure accurate processing, timely tax filings, and compliance with federal, state, and local laws.

The role requires 2–7 years of multi-state payroll experience, strong HRIS and Microsoft Office skills, and the ability to balance multiple tasks under deadlines while maintaining confidentiality.