Payroll Lead

Waremalcomb; Irvine (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

Ware Malcomb is seeking a Payroll Lead for its Irvine, California office. In this full-time position, you will manage U.S. payroll and collaborate closely with the Payroll Manager and various teams to ensure compliance and accuracy.

The ideal candidate has at least 7-10 years of multi-state payroll experience, strong communication skills, and proficiency with HRIS systems. You'll handle payroll processing, resolve issues, and support timely compliance with laws.

Qualifications

• Minimum of 7-10 years of multi-state payroll experience.
• Strong knowledge of payroll taxes and compliance.
• Ability to achieve results under tight deadlines.

Responsibilities

• Process payroll-related employee changes.
• Provide customer service resolving payroll issues.
• Audit payroll data for accuracy and compliance.

Skills

Payroll process knowledge

HRIS Systems

Problem-solving skills

Communication skills

Tools

Paycom

Deltek Vantagepoint

Microsoft Office

Job description

As Payroll Lead at Ware Malcomb, you will be responsible for the day-to-day administration of U.S. payroll, ensuring timely and accurate processing in compliance with applicable laws and company policies. This is an onsite position where you’ll partner closely with the Payroll Manager and collaborate with cross-functional teams to support a seamless and efficient payroll experience.

Responsibilities

• Process payroll-related employee changes and maintain accurate payroll records, including new hires, terminations, and status or compensation updates.
• Provide excellent customer service to all team members in partnership with the Human Resources team when resolving timesheet and/or payroll issues for U.S.
• Review and approve U.S. digital timesheets.
• Ensure final checks are accurately created in a timely manner for separating team members.
• Register, set up, and maintain payroll tax accounts and ensure accurate tax filings in partnership with HRIS vendors.
• Audit payroll data, timesheets and transactions to ensure accuracy and compliance.
• Ensure compliance with federal, state, and local payroll laws and regulations.
• Participate in company, office and team events as appropriate.
• Assist with annual 401(k) audit in partnership with the Payroll Manager.
• Prepare and analyze payroll and headcount reports for multi-state operations.
• Communicate with the general accounting team regarding payroll processes related to general ledger reports.
• Collaborate with the human resources team on tasks and projects relating to payroll.
• Support specialized payroll-related projects as assigned.

Qualifications

• Minimum of 7-10 years of multi-state payroll experience.
• Experience with HRIS systems and Microsoft Office is essential.
• Experience with Paycom, Deltek Vantagepoint, and international payroll functions are preferred.
• Strong knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
• Strong problem-solving and auditing skills are essential.
• Thrives on thinking outside the box and has a continuous improvement mindset.
• Excellent verbal and written communication skills to positively interface with all levels of team members is essential.
• Ability to achieve results under tight deadlines and prioritize multiple tasks is essential.
• Well-organized, detail-oriented, and confidential are essential traits required of the individual.

Work Conditions

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 5 pounds at times.
• Regular attendance at work is required.

Employment Type

This is a full-time, long-term position.