Onsite Payroll & AP/AR Specialist

Advanced-Hospitality; Milford (CT); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Paid holidays

401(k) contributions

Life insurance

Charitable matching opportunities

Job summary

Advanced-Hospitality is seeking a Bookkeeper / Payroll & AP/AR Specialist for an onsite role in Milford, CT. You will manage daily financial operations across multiple entities, including bookkeeping, accounts payable, accounts receivable, payroll processing, and related reconciliations.

The ideal candidate will be highly organized, detail-oriented, and able to work independently in a small office with strong experience in QuickBooks and ADP.

Qualifications

• Three or more years of experience in bookkeeping, AP/AR, and payroll administration.
• Proficiency in QuickBooks and ADP (ADP RUN or Workforce Now).
• Experience with general ledgers, completing bank reconciliations, and preparing financial reports.
• Excel and Microsoft 365 proficiency.
• Ability to handle sensitive information and meet deadlines.
• Experience supporting multiple EINs preferred.
• Bachelor's degree in accounting, finance, or related field preferred.

Responsibilities

• Maintain accurate financial records and GL entries for multiple entities.
• Process AP, including vendor invoices and expense reports; verify accuracy and approvals.
• Process payroll through ADP and reconcile with QuickBooks.
• Prepare monthly bank reconciliations and financial reports.
• Coordinate with external CPA on tax documentation, reporting, and compliance.
• Assist with Forms 1099 and 1096.
• Protect confidential information and support cash flow management.

Skills

Attention to detail

Organizational skills

Communication

Multistate payroll experience

Education

Bachelor's degree in accounting or finance

Tools

QuickBooks

ADP

Microsoft Excel

Microsoft 365

Job description

Advanced-Hospitality is seeking a Bookkeeper / Payroll & AP/AR Specialist for an onsite role in Milford, CT. You will manage daily financial operations across multiple entities, including bookkeeping, accounts payable, accounts receivable, payroll processing, and related reconciliations.

The ideal candidate will be highly organized, detail-oriented, and able to work independently in a small office with strong experience in QuickBooks and ADP.