Multi-Entity Bookkeeper: Payroll, AP/AR (QB & ADP)

Sally’s Apizza; Milford (CT); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off

Sick time

Paid holidays

401(k)

Life insurance

Charitable matching

Job summary

Sally’s Apizza in Milford, CT seeks an experienced Bookkeeper / Payroll & AP/AR Specialist to manage daily financial operations across multiple entities. This hands-on role covers bookkeeping, accounts payable, accounts receivable, payroll processing, reconciliations, and financial reporting.

The ideal candidate is highly organized, detail-oriented, and comfortable working independently within a small collaborative office. Proficiency in QuickBooks and ADP is essential.

Qualifications

• Three or more years of experience in bookkeeping, accounts payable, accounts receivable, and payroll administration.
• Strong proficiency in QuickBooks and ADP, including ADP RUN or Workforce Now.
• Bachelor's degree in accounting or finance preferred.

Responsibilities

• Maintain accurate financial records and general ledger entries for multiple entities.
• Record and reconcile financial transactions, including cash receipts, disbursements, and bank activity.
• Complete monthly bank and account reconciliations and investigate discrepancies.
• Support month-end and year-end closing activities.
• Prepare financial reports, account summaries, and cash flow updates for leadership.
• Coordinate with the company's external CPA on tax documentation, financial reporting, and compliance.
• Assist with preparing and processing Forms 1099 and 1096.
• Maintain organized financial records and protect confidential company and employee information.
• Process vendor invoices, expense reports, and other company payments.
• Verify invoice accuracy, appropriate coding, and necessary approvals.
• Schedule payments and manage weekly check runs or electronic disbursements.
• Reconcile vendor statements and resolve billing discrepancies.
• Respond to vendor inquiries and maintain accurate payment records.
• Monitor upcoming obligations and support effective cash flow management.
• Generate and distribute accurate client invoices in a timely manner.
• Monitor outstanding balances, aging reports, and collections activity.
• Process and record client payments, including checks, credit cards, and electronic transfers.
• Reconcile customer accounts and resolve billing discrepancies.
• Collaborate with recruiting, operations, and leadership teams to ensure accurate client billing.
• Follow up on overdue invoices and maintain organized accounts receivable records.
• Process payroll accurately and on schedule through ADP.
• Maintain payroll records and verify employee information, pay rates, deductions, and tax details.
• Calculate and process bonuses, commissions, reimbursements, and other compensation adjustments.
• Monitor paid time off, sick time, and other leave accruals.
• Reconcile payroll activity with QuickBooks and financial records.
• Assist with payroll tax documentation, reporting, and multistate registrations as needed.
• Respond to employee payroll inquiries and resolve discrepancies promptly.
• Coordinate with leadership, HR, and external partners to support payroll compliance.

Skills

Bookkeeping

Accounts Payable

Accounts Receivable

Payroll Administration

QuickBooks

ADP

Excel

Attention to detail

Multistate payroll

Education

Bachelor's degree in accounting, finance, or related field

Tools

ADP RUN

ADP Workforce Now

Microsoft Excel

Microsoft 365

Job description

Sally’s Apizza in Milford, CT seeks an experienced Bookkeeper / Payroll & AP/AR Specialist to manage daily financial operations across multiple entities. This hands-on role covers bookkeeping, accounts payable, accounts receivable, payroll processing, reconciliations, and financial reporting.

The ideal candidate is highly organized, detail-oriented, and comfortable working independently within a small collaborative office. Proficiency in QuickBooks and ADP is essential.