Onsite Operations Coordinator: Front Desk & Facilities

Page Mechanical Group, Inc.; Dublin (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Health, dental and vision plans

Employer-paid options

PTO accrual, sick days, holidays

401k, life insurance

Onsite, child-centered environment

Job summary

School of Imagination & Happy Talkers in Dublin, CA is seeking an Operations Coordinator to be the welcoming face and operational hub for the building. This role handles front desk duties, routes inquiries, coordinates scheduling, HR, clinical and billing questions, and supports onboarding and facilities management in a mission-driven early childhood and clinical setting.

The ideal candidate has 2+ years in related roles, is highly organized, communicates warmly and professionally, and is

Qualifications

• 2+ years in front desk, office coordination, or administrative support.
• Warm, professional communication and service orientation.
• Highly organized and able to juggle multiple tasks.
• Comfortable with Google Workspace; Connecteam and CentralReach a plus.
• Bilingual English/Spanish a plus in a families served setting.
• Dependable, discreet, and comfortable in a busy, child-centered environment.

Responsibilities

• Greet and welcome families, visitors, and vendors; answer and route inquiries.
• Direct questions to scheduling, HR, clinical, or billing for quick answers.
• Coordinate building upkeep, safety, vendor visits, and daily open/close.
• Track inventory and stock classroom and office supplies; keep areas organized.
• Manage absence intake and notify leads to ensure coverage.
• Support onboarding logistics and paperwork routing with Ops/HR.
• Assist with standard operating procedures and special projects as needed.

Skills

Front desk

Office coordination

Customer service

Google Workspace

Bilingual English/Spanish

Tools

Connecteam

CentralReach

Job description

School of Imagination & Happy Talkers in Dublin, CA is seeking an Operations Coordinator to be the welcoming face and operational hub for the building. This role handles front desk duties, routes inquiries, coordinates scheduling, HR, clinical and billing questions, and supports onboarding and facilities management in a mission-driven early childhood and clinical setting.

The ideal candidate has 2+ years in related roles, is highly organized, communicates warmly and professionally, and is