Operations Coordinator

Page Mechanical Group, Inc.; Dublin (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Health, dental and vision plans

Employer-paid options

PTO accrual, sick days, holidays

401k, life insurance

Onsite, child-centered environment

Job summary

School of Imagination & Happy Talkers in Dublin, CA is seeking an Operations Coordinator to be the welcoming face and operational hub for the building. This role handles front desk duties, routes inquiries, coordinates scheduling, HR, clinical and billing questions, and supports onboarding and facilities management in a mission-driven early childhood and clinical setting.

The ideal candidate has 2+ years in related roles, is highly organized, communicates warmly and professionally, and is

Qualifications

• 2+ years in front desk, office coordination, or administrative support.
• Warm, professional communication and service orientation.
• Highly organized and able to juggle multiple tasks.
• Comfortable with Google Workspace; Connecteam and CentralReach a plus.
• Bilingual English/Spanish a plus in a families served setting.
• Dependable, discreet, and comfortable in a busy, child-centered environment.

Responsibilities

• Greet and welcome families, visitors, and vendors; answer and route inquiries.
• Direct questions to scheduling, HR, clinical, or billing for quick answers.
• Coordinate building upkeep, safety, vendor visits, and daily open/close.
• Track inventory and stock classroom and office supplies; keep areas organized.
• Manage absence intake and notify leads to ensure coverage.
• Support onboarding logistics and paperwork routing with Ops/HR.
• Assist with standard operating procedures and special projects as needed.

Skills

Front desk

Office coordination

Customer service

Google Workspace

Bilingual English/Spanish

Tools

Connecteam

CentralReach

Job description

Operations Coordinator

School of Imagination & Happy Talkers | Dublin, CA
Status: Full-time, onsite | Non-exempt (hourly)

About the Role

The Operations Coordinator is the welcoming face and operational hub of our building. This person is the first point of contact for families, team members, visitors, and vendors, and keeps the day-to-day running smoothly — from the front desk to facilities to supplies. It's a warm, organized, people-first role at the center of a mission-driven early childhood and clinical setting.

Key Responsibilities

• Front Desk & Reception — Greet and welcome families, visitors, and vendors warmly; answer and route incoming calls and inquiries; set the tone for everyone who walks in.
• Routing & Coordination — Direct questions and requests to the right place (scheduling, HR, clinical, or billing) so families and team members get answers quickly.
• Facilities — Coordinate building upkeep, safety and emergency readiness, vendor visits, and daily open/close; flag maintenance needs promptly.
• Supplies & Stocking — Track inventory and reorder classroom and office supplies within approved limits; keep common areas stocked and organized.
• Absence Line & Daily Coverage — Manage the team-member absence intake (Connecteam and the sub/late/out lanes) and notify the appropriate leads so coverage stays on track.
• HR & Onboarding Support — Support new-hire logistics — paperwork routing, badge/access, workspace setup — in coordination with the Director of Operations and HR consultant.
• General Operations Support — Follow and help maintain standard operating procedures; support the Director of Operations on projects as needed.

What We're Looking For

• 2+ years in front desk, office coordination, or administrative support (early childhood, clinical, or nonprofit setting a plus)
• Warm, professional communication and a genuine service orientation
• Highly organized; calm and capable juggling many small things at once
• Comfortable with everyday technology (Google Workspace; Connecteam and CentralReach a plus)
• Bilingual English/Spanish a plus, given the families we serve
• Dependable, discreet, and comfortable in a busy, child-centered environment

Requirements

As a childcare setting, this role requires clearances and health screenings consistent with California licensing (Live Scan fingerprinting/background check, TB clearance, and required immunizations), and mandated-reporter acknowledgment. Ability to be onsite daily and to lift and move supplies as needed.

Offer

• Compensation: $25–$30/hour
• Opportunities for professional growth in a supportive environment.
• Premium health, dental and vision plans with 100 percent employer-paid options available
• PTO accrual, sick days, and paid holidays beginning your first day
• 401k, life insurance, among other benefits

School of Imagination is an inclusive, mission-driven organization. We welcome team members who reflect the diversity of the families and community we serve.