Onsite Operations Administrator - PTO & 401(k) Benefits

Interstate Waste Services; Village of Chester (NY); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

15 Days PTO

Full Benefits Package with 401k

Stable, growing company

Career growth opportunities

Full-Time Onsite Position in Chester,

Job summary

Interstate Waste Services is seeking an organized Operations Administrator to support hauling operations, drivers, dispatch, and site leadership in a fast-paced environment. The role is full-time and onsite at Chester, NY, with opportunities to grow within operations.

Ideal candidates have 3+ years in administrative/ops support, strong Excel/Word/Outlook/Teams skills, and excellent multitasking and accuracy. Bilingual Spanish is a plus; DOT familiarity is beneficial.

Qualifications

• 3+ years of administrative or operations support experience.
• Strong Microsoft Office suite skills (Excel, Word, Outlook, Teams).
• Exceptional organizational, multitasking, and communication abilities.
• High attention to detail and data-entry accuracy.
• Experience in transportation, logistics, trucking, fleet, or waste industries preferred.
• Spanish language ability is a plus; DOT regulations familiarity a bonus.

Responsibilities

• Support daily hauling and transportation operations.
• Communicate with drivers, helpers, dispatch, and management.
• Enter and maintain route, mileage, fuel, productivity, and driver data.
• Process route sheets, work orders, DVIRs, tickets, and compliance documents.
• Assist with customer service issues and route updates.
• Prepare reports, maintain records, and support audits/regulatory needs.
• Organize paperwork and filing systems.
• Coordinate meetings, trainings, and operational communications.
• Learn dispatch functions and grow within operations.
• Other duties as needed.

Skills

Administrative experience

Organizational skills

Multitasking

Data entry

Bilingual Spanish (a plus)

DOT regulations familiarity

Communication skills

Customer service orientation

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Job description

Interstate Waste Services is seeking an organized Operations Administrator to support hauling operations, drivers, dispatch, and site leadership in a fast-paced environment. The role is full-time and onsite at Chester, NY, with opportunities to grow within operations.

Ideal candidates have 3+ years in administrative/ops support, strong Excel/Word/Outlook/Teams skills, and excellent multitasking and accuracy. Bilingual Spanish is a plus; DOT familiarity is beneficial.