Administrator

Talentify; Trenton (NJ); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Holidays

Job summary

Interstate Waste Services seeks an Administrative Assistant for our Hauling Depot in Trenton, NJ. You will support operations management, overnight dispatchers, and drivers on routes via phone. Strong communication, computer skills, and multitasking are essential.

The role involves shift coordination, data entry, and basic customer service tasks; experience in sanitation is preferred, with on-site work in a depot setting from 11AM to 8PM, five days a week.

Qualifications

• Fluent English communication and strong interpersonal skills.
• Proficient computer skills including MS Excel, Word, Outlook.
• Ability to multi-task with accuracy in a fast-paced depot environment.

Responsibilities

• Check-in and communicate with drivers and helpers around shift times daily.
• Data entry for driver hours, miles, fuel, and route logs.
• Receive and assist customer service calls and relay updates between drivers and staff.
• Collect daily tickets and DVIRs; file injury/accident reports as needed.
• Contact sales or customer service for service issues and updates.
• Organize and distribute paperwork from drivers or staff.
• Use Tower for all operations functions; trained in-house to dispatch if needed.

Skills

Communication

Multi-tasking

Computer skills

Education

High school diploma

Tools

Tower program

Job description

Interstate Waste Services is one of the largest and fastest growing private sanitation companies in the country! We currently service customers in Southern New York State, New York City, New Jersey, and recently expanded our operations of transfer stations into Pennsylvania and Ohio, where we have also acquired a landfill. We cater to a diverse range of residential, industrial and commercial customers. Our mission has always been to provide our customers with the highest quality waste, recycling and environmental services, while keeping focus on employee, customer and environmental safety.

What makes our company culture unique is we have mastered the ability to balance the standards of a large corporate company while maintaining our small business family style culture

Job Highlights

The Administrative Assistant will play an integral role in supporting the day-to-day operations of our Hauling Depot based in Trenton, NJ. This role will primarily support operations management, overnight dispatchers alongside them, and the drivers and collection helpers on routes over the phone. The ideal candidate will have strong communication skills, computer skills, and the ability to multi-task duties.

Additional Responsibilities

• Check-in and communicate with drivers and collection helpers around shift times daily
• Data entry regarding driver surveys, hours, miles, fuel, etc. on route sheets/logs
• Receive and assist occasional customer service calls and communicate between drivers on routes
• Collect daily tickets and DVIR's for processing; also injury/accident reports as needed
• Contact sales and/or customer service departments in case of service issues and updates
• Organize and distribute all paperwork from drivers or other staff
• Utilize "Tower" program for all functions of operations
• Trained in house to dispatch if interested and need arises

Work Environment

• Shift time: roughly 11AM – 8PM
• 5 days a week Monday through Friday (6th day being Saturdays with adjustable hours)
• This role will be based in our Trenton, NJ office depot
• The position requires mainly sitting and typing throughout the day

Requirements

• Applicants must be at least 18 years of age and legally eligible to work in the United States.
• High school/GED education completed, higher education is a plus.
• Minimum 3 years experience as Administrative Assistant or some type of Operations Support required.
• Fluency in English required, Spanish bilingual is a plus.
• Experience from the sanitation industry is strongly preferred.
• Experience in Tower is strongly preferred, but can be trained
• Must have comfortable computer skills, including Microsoft Excel, Word and Outlook.

Career opportunities

We believe in providing the training and development you need to grow your career with the Interstate Waste Services. Many of our Supervisors, Managers, and other leadership staff, started their careers as Helpers, Drivers, or Dispatchers. We are an Equal Opportunity Employer: Minority/Female/Disability/Veteran

Salary and Benefits

The Interstate Waste Services is committed to providing a world class work place to all employees. Each eligible employee receives a competitive total compensation package including, competitive pay, Medical, Dental, Vision, Life Insurance and more. Our employees also receive Paid Time Off and Holidays.

BE A PART OF OUR GROWING COMPANY THAT RESPECTS ITS PEOPLE, THE COMMUNITY AND THE ENVIROMENT.

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