Onsite Office & Operations Manager

Kratos Defense; Huntsville (AL); On-site; USD 55,000 - 75,000; Full time

Job summary

Kratos Defense is seeking an Office Manager for the MACH-TB Huntsville office to oversee daily administrative and operational duties. You will coordinate facilities, vendors, meetings, and executive support, ensuring a secure, professional workplace.

This onsite role requires strong organizational skills and the ability to manage multiple priorities while maintaining discretion with sensitive information. You will interact with program leadership and cross-functional teams to keep the office

Qualifications

• High school diploma or GED required; Associate's or Bachelor's degree preferred.
• 3-5 years of office administration, office management, executive support, or related experience.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational, communication, customer-service, and time-management skills.
• Ability to independently manage multiple priorities with strong attention to detail and follow-through.
• Professional judgment and ability to work effectively with executives, employees, customers, vendors, and cross-functional teams.
• Ability to appropriately handle confidential, proprietary, and sensitive information.

Responsibilities

• Manage day-to-day administrative and office operations for the MACH-TB Huntsville office.
• Serve as the primary onsite point of contact for employees, visitors, vendors, building management, and program leadership.
• Provide administrative and executive support, including calendars, correspondence, reports, presentations, and meeting materials.
• Coordinate meetings, conference rooms, customer and executive visits, employee events, and onsite logistics.
• Maintain office supplies, breakroom supplies, conference rooms, common areas, equipment, and workplace resources.
• Coordinate maintenance, cleaning, pest control, utilities, security, repairs, and other facility services.
• Manage vendor and service-provider scheduling, documentation, follow-up, and issue resolution.
• Support purchasing and office expenditures, including requisitions, invoices, expense tracking, and related records.
• Coordinate shipping, receiving, deliveries, and distribution of office and program materials.
• Support onboarding, offboarding, workspace assignments, equipment coordination, facility access, and office moves.
• Maintain organized office records, shared files, contact lists, distribution lists, and administrative information.
• Support visitor, access, and facility procedures in coordination with Security and other functional teams.
• Assist with routine office technology and conference-room troubleshooting and coordinate with IT as needed.
• Handle proprietary, confidential, and sensitive information with appropriate discretion.
• Identify administrative or operational issues, recommend improvements, and independently follow actions through completion.

Skills

Organizational skills

Communication skills

Time-management

MS Office proficiency

Education

Associate/Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

Kratos Defense is seeking an Office Manager for the MACH-TB Huntsville office to oversee daily administrative and operational duties. You will coordinate facilities, vendors, meetings, and executive support, ensuring a secure, professional workplace.

This onsite role requires strong organizational skills and the ability to manage multiple priorities while maintaining discretion with sensitive information. You will interact with program leadership and cross-functional teams to keep the office