Office Manager - MACH-TB

Kratos Defense & Security Solutions, Inc.; Sherwood Park (AL); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Life/ADD Insurance

Disability Insurance

401(k)

ESPP

PTO

Holidays

Education Reimbursement

Job summary

Kratos Defense & Security Solutions, Inc. is seeking an Office Manager for the MACH-TB Huntsville location at 215 Wynn Drive.

The role directs daily administrative and operational activities, serving as the onsite liaison for employees, visitors, vendors, and leadership. The position provides executive and administrative support, coordinates meetings and logistics, handles facilities and security coordination, and ensures efficient office operations within a security-conscious environment.

Qualifications

• High school diploma or GED required; Associate’s or Bachelor’s degree preferred.
• 3–5 years of office administration, office management, executive support, or related experience.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational, communication, customer-service, and time-management skills.
• Ability to independently manage multiple priorities with strong attention to detail and follow-through.
• Professional judgment and ability to work effectively with executives, employees, customers, vendors, and cross-functional teams.
• Ability to appropriately handle confidential, proprietary, and sensitive information.

Responsibilities

• Manage day-to-day administrative and office operations for the MACH-TB Huntsville office.
• Serve as the primary onsite point of contact for employees, visitors, vendors, building management, and program leadership.
• Provide administrative and executive support, including calendars, correspondence, reports, presentations, and meeting materials.
• Coordinate meetings, conference rooms, customer and executive visits, employee events, and onsite logistics.
• Maintain office supplies, breakroom supplies, conference rooms, common areas, equipment, and workplace resources.
• Coordinate maintenance, cleaning, pest control, utilities, security, repairs, and other facility services.
• Manage vendor and service-provider scheduling, documentation, follow-up, and issue resolution.
• Support purchasing and office expenditures, including requisitions, invoices, expense tracking, and related records.
• Coordinate shipping, receiving, deliveries, and distribution of office and program materials.

Skills

MS Office

Organizational skills

Communication

Time management

Customer service

Education

Assoc/Bachelor's preferred

Tools

MS Office

Job description

The Office Manager is responsible for the daily administrative and operational management of the MACH-TB Huntsville office at 215 Wynn Drive. This position serves as the primary onsite point of coordination for office operations and provides administrative and executive support to program leadership and personnel.

The Office Manager ensures the office operates efficiently, professionally, and securely by coordinating facilities, vendors, workplace resources, meetings, visitors, and routine administrative requirements. The position works closely with Program Leadership, Business Operations, Security, IT, Facilities, Finance, Supply Chain, Engineering, and other functional organizations.

Essential Job Functions

• Manage day-to-day administrative and office operations for the MACH-TB Huntsville office.
• Serve as the primary onsite point of contact for employees, visitors, vendors, building management, and program leadership.
• Provide administrative and executive support, including calendars, correspondence, reports, presentations, and meeting materials.
• Coordinate meetings, conference rooms, customer and executive visits, employee events, and onsite logistics.
• Maintain office supplies, breakroom supplies, conference rooms, common areas, equipment, and workplace resources.
• Coordinate maintenance, cleaning, pest control, utilities, security, repairs, and other facility services.
• Manage vendor and service-provider scheduling, documentation, follow-up, and issue resolution.
• Support purchasing and office expenditures, including requisitions, invoices, expense tracking, and related records.
• Coordinate shipping, receiving, deliveries, and distribution of office and program materials.
• Support onboarding, offboarding, workspace assignments, equipment coordination, facility access, and office moves.
• Maintain organized office records, shared files, contact lists, distribution lists, and administrative information.
• Support visitor, access, and facility procedures in coordination with Security and other functional teams.
• Assist with routine office technology and conference-room troubleshooting and coordinate with IT as needed.
• Handle proprietary, confidential, and sensitive information with appropriate discretion.
• Identify administrative or operational issues, recommend improvements, and independently follow actions through completion.

Experience and Skills

Required Qualifications

• High school diploma or GED required; Associate’s or Bachelor’s degree preferred.
• 3–5 years of office administration, office management, executive support, or related experience.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational, communication, customer-service, and time-management skills.
• Ability to independently manage multiple priorities with strong attention to detail and follow-through.
• Professional judgment and ability to work effectively with executives, employees, customers, vendors, and cross-functional teams.
• Ability to appropriately handle confidential, proprietary, and sensitive information.

Preferred Qualifications

• Experience supporting government, defense, aerospace, engineering, manufacturing, or technical organizations.
• Experience with facilities, vendors, purchasing, invoices, executive support, or office operations.
• Familiarity with security-conscious or controlled-access environments.
• Experience with travel, expense, procurement, or corporate administrative systems.

Travel

Up to 10% travel may be required.

This position is primarily onsite at the MACH-TB Huntsville office at 215 Wynn Drive and requires regular interaction with program personnel, leadership, customers, vendors, and service providers.

• Life/ADD & Short/Long Term Disability Insurance
• 401(k) Savings Plan
• Employee Stock Purchase Plan (ESPP)
• Paid Time-Off (PTO)
• Holidays
• Education Reimbursement

Kratos Defense is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race,color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as aprotected veteran, or any other protected category under applicable federal, state, and local laws.

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The company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

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