Onsite Office Manager — Facilities & Exec Support

Kratos Defense & Security Solutions, Inc.; Sherwood Park (AL); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Life/ADD Insurance

Disability Insurance

401(k)

ESPP

PTO

Holidays

Education Reimbursement

Job summary

Kratos Defense & Security Solutions, Inc. is seeking an Office Manager for the MACH-TB Huntsville location at 215 Wynn Drive.

The role directs daily administrative and operational activities, serving as the onsite liaison for employees, visitors, vendors, and leadership. The position provides executive and administrative support, coordinates meetings and logistics, handles facilities and security coordination, and ensures efficient office operations within a security-conscious environment.

Qualifications

• High school diploma or GED required; Associate’s or Bachelor’s degree preferred.
• 3–5 years of office administration, office management, executive support, or related experience.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational, communication, customer-service, and time-management skills.
• Ability to independently manage multiple priorities with strong attention to detail and follow-through.
• Professional judgment and ability to work effectively with executives, employees, customers, vendors, and cross-functional teams.
• Ability to appropriately handle confidential, proprietary, and sensitive information.

Responsibilities

• Manage day-to-day administrative and office operations for the MACH-TB Huntsville office.
• Serve as the primary onsite point of contact for employees, visitors, vendors, building management, and program leadership.
• Provide administrative and executive support, including calendars, correspondence, reports, presentations, and meeting materials.
• Coordinate meetings, conference rooms, customer and executive visits, employee events, and onsite logistics.
• Maintain office supplies, breakroom supplies, conference rooms, common areas, equipment, and workplace resources.
• Coordinate maintenance, cleaning, pest control, utilities, security, repairs, and other facility services.
• Manage vendor and service-provider scheduling, documentation, follow-up, and issue resolution.
• Support purchasing and office expenditures, including requisitions, invoices, expense tracking, and related records.
• Coordinate shipping, receiving, deliveries, and distribution of office and program materials.

Skills

MS Office

Organizational skills

Communication

Time management

Customer service

Education

Assoc/Bachelor's preferred

Tools

MS Office

Job description

Kratos Defense & Security Solutions, Inc. is seeking an Office Manager for the MACH-TB Huntsville location at 215 Wynn Drive.

The role directs daily administrative and operational activities, serving as the onsite liaison for employees, visitors, vendors, and leadership. The position provides executive and administrative support, coordinates meetings and logistics, handles facilities and security coordination, and ensures efficient office operations within a security-conscious environment.