Onsite Office Operations & HR Engagement Coordinator

Rexford Industrial Realty, Inc.; Costa Mesa (CA); On-site; USD 38,000 - 50,000; Full time

Benefits offered by this job

Medical, Dental, Vision, Life

Flexible Time Off

Bonus Eligibility

Stock incentives

401(k) match

Professional development

Wellness program

Diversity & Inclusion

Job summary

Rexford Industrial Realty, Inc. is seeking an Office Coordinator to support daily office operations across multiple locations. This role requires strong organization, vendor coordination, and a service-oriented mindset to enhance the employee experience.

The position is fully in-office in Costa Mesa, with monthly travel to the Brentwood office. No remote or hybrid arrangements are offered. You will support onboarding, events, and HR administrative projects while ensuring confidentiality and

Qualifications

• Experience in office coordination or administrative support.
• Degree preferred (Assoc./Bachelors) or equivalent experience.
• Strong organizational and multi-tasking skills.
• Excellent interpersonal and communication abilities.
• Proactive, service-oriented mindset and confidentiality.

Responsibilities

• Oversee daily office operations and workplace organization.
• Coordinate services across locations including vendors and lunches.
• Serve as point of contact for building management and communications.
• Manage purchasing, expenses, parking access, and visitor validations.
• Support employee engagement initiatives and office events.
• Coordinate event logistics and on-site setup/cleanup.
• Assist with onboarding and HR administrative projects.
• Support safety procedures and building security.
• Identify opportunities to improve office processes.

Skills

Office coordination

Administrative support

Customer service

Communication

Problem solving

Multi-tasking

Confidentiality

Education

Associate's or Bachelor's degree

Tools

Microsoft Office

Canva

Awardco

Smartsheet

Qualtrics

Job description

Rexford Industrial Realty, Inc. is seeking an Office Coordinator to support daily office operations across multiple locations. This role requires strong organization, vendor coordination, and a service-oriented mindset to enhance the employee experience.

The position is fully in-office in Costa Mesa, with monthly travel to the Brentwood office. No remote or hybrid arrangements are offered. You will support onboarding, events, and HR administrative projects while ensuring confidentiality and