Project Coordinator, Construction Operations

Rexford Industrial Realty, Inc.; Los Angeles, Costa Mesa (CA, CA); Hybrid; USD 70.000 - 83.000; Vollzeit

Benefits dieser Stelle

Medical insurance with dental and life

Flexible time off

401(k) match

Professional development

Wellness program

Volunteer opportunities

Employee resource groups

Zusammenfassung

Rexford Industrial Realty, Inc. is seeking a Project Coordinator, Construction Operations in Los Angeles/ Costa Mesa. This hands-on role supports the Development & Construction platform across construction, PM capex, development, pre-construction, and design.

Expect office presence two days per week with additional in‑office time as needed. The successful candidate will own SOPs, update checklists, coordinate onboarding, manage vendor and GC lists, and support senior leaders on special projects.

Qualifikationen

• 3–5 years of experience in construction administration, project coordination or construction operations in commercial or industrial real estate.
• Bachelor's degree preferred, or equivalent experience.
• Working knowledge of contracts, certificates of insurance, lien waivers and change orders.

Aufgaben

• Own and update the DCM manual, SOPs and checklists for milestones such as budgets, schedules and closeout.
• Maintain project allocation reporting for staff workload analysis.
• Coordinate onboarding and training program; schedule sessions and track completion.
• Manage vendor, general contractor and trade lists by geography and project type; prequalification tracking.
• Track COIs and lien waivers with project controls and Legal.
• Code and submit P-card charges; provide backup for invoice processing.
• Support executives and construction managers on special projects.
• Assist in coordinating team events and trainings; handle department communications.

Kenntnisse

Excel

Word

Outlook

Smartsheet

Yardi

Process improvement

Ausbildung

Bachelor's degree preferred

Tools

Smartsheet

Yardi

Jobbeschreibung

Project Coordinator, Construction Operations

Los Angeles, CA -Hybrid or Costa Mesa, CA - Hyrbid

Rexford Industrial Realty, Inc. (NYSE: REXR) is a leading, publicly traded industrial real estate investment and management company operating a $14 Billion industrial real estate portfolio.

Project Coordinator, Construction Operations

The Project Coordinator, Construction Operations keeps Rexford's Development & Construction platform running smoothly across construction, PM capex, development, pre-construction and design. This is a hands‑on role for an experienced coordinator who doesn't just follow processes but owns and improves them.

Work Arrangement: This role requires a minimum of two days per week in the office, with additional in‑office presence based on business needs.

Responsibilities:

• Own and update the DCM manual, standard operating procedures (SOPs) and process checklists for key milestones such as budget approvals, schedules and project closeout.
• Maintain project allocation reporting to assist in staff workload analysis.
• Coordinate the DCM technical onboarding and training program: schedule sessions, maintain training materials and track completion.
• Manage the approved vendor list and the general contractor and trade list by geography and project type (ground‑up, repositioning, small projects), including prequalification tracking.
• Track certificates of insurance and lien waivers with the project controls team and Legal.
• Code and submit P‑card (corporate) charges for the DCM team to Finance.
• Provide backup support for invoice processing.
• Support the EVP, VP, Director and construction managers on special projects.
• Assist in managing and coordinating team volunteer events.
• Assist in the coordination and organization of team events / training, departmental communications.
• Perform other duties as assigned.

Qualifications:

• 3-5 years of experience in construction administration, project coordination or construction operations, ideally in commercial or industrial real estate.
• Bachelor's degree preferred, or equivalent experience.
• Working knowledge of basic construction documents, including contracts, certificates of insurance, lien waivers and change orders.
• Advanced Excel skills (pivot tables, lookups, data cleanup) and proficiency in Word and Outlook.
• Experience with Smartsheet, Yardi preferred.
• Proven track record of building or improving processes, checklists or templates.

Compensation:

Rexford Industrial's reward plan includes great compensation packages, bonus eligibility, and long‑term stock incentives. The expected hourly rate range for this role is $33.34 to $40.00 (annualized equivalent $70,000 to $83,200), with a 10% discretionary annual bonus target and stock grant eligibility.* The actual hourly rate and total compensation offered depend on a variety of factors, which include, without limitation, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location where the job will be performed. The final hourly rate and total compensation will be described in any offer letter.

ADA Requirements: The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands: While performing the duties of this job, the employee is required to stand; walk; sit for extended periods of time; use hands to feel, handle, or type; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move or carry up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. Additionally, employee may be required to drive to a property, walk on uneven ground, walk through a construction site, be exposed to dust or fumes and work around machinery or equipment.

What We Offer

• Comprehensive Benefits Package Including Medical, Dental, Vision, and Life Insurance.
• Flexible Time Off
• Bonus Eligibility & Long-Term Incentives
• 401(k) Employer Match Program
• Professional Development Resources
• Robust Health & Wellness Program
• Volunteer and Community Engagement Opportunities
• Employee Resource Groups committed to Diversity, Equity, and Inclusion.

We are committed to equity in all steps of the recruitment and employment experience. We celebrate diversity and are committed to promoting an inclusive environment for all employees. We do not discriminate based on race, religion, color, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability. We strive to be a safe place to ask questions, build professional relationships, and develop careers. Qualified applicants with arrest or conviction records will be considered for the position in accordance with the Los Angeles County Fair Chance Ordinance.

In accordance with the California Consumer Privacy Act (“CCPA”), Rexford Industrial Realty, Inc. (“Rexford”) makes the following disclosure: in connection with an application for employment at Rexford, Rexford is collecting the categories of personal information requested in the application for the purpose of evaluating a potential employment relationship with the applicant. Rexford does not sell personal information. To learn more about Rexford’s privacy policy, please visit https://www.rexfordindustrial.com/privacy-policy

*These stock grants are subject to approval by the Compensation Committee of the Board of Directors, are currently subject to vesting over a four-year period, with 25% of the grant vesting per year, and require continued employment on the grant date and each applicable vesting date. Actual bonus and stock grants are discretionary based on company and/or individual performance determined by Rexford Industrial in its sole discretion, and the amount of any such bonus and/or stock grant may be less or more than the targets (and may be zero). You must remain employed through the payment date of any such bonus and/or vesting to be eligible for payment/vesting.