Office Coordinator

Rexford Industrial Realty, Inc.; Costa Mesa (CA); On-site; USD 38,000 - 50,000; Full time

Benefits offered by this job

Medical, Dental, Vision, Life

Flexible Time Off

Bonus Eligibility

Stock incentives

401(k) match

Professional development

Wellness program

Diversity & Inclusion

Job summary

Rexford Industrial Realty, Inc. is seeking an Office Coordinator to support daily office operations across multiple locations. This role requires strong organization, vendor coordination, and a service-oriented mindset to enhance the employee experience.

The position is fully in-office in Costa Mesa, with monthly travel to the Brentwood office. No remote or hybrid arrangements are offered. You will support onboarding, events, and HR administrative projects while ensuring confidentiality and

Qualifications

• Experience in office coordination or administrative support.
• Degree preferred (Assoc./Bachelors) or equivalent experience.
• Strong organizational and multi-tasking skills.
• Excellent interpersonal and communication abilities.
• Proactive, service-oriented mindset and confidentiality.

Responsibilities

• Oversee daily office operations and workplace organization.
• Coordinate services across locations including vendors and lunches.
• Serve as point of contact for building management and communications.
• Manage purchasing, expenses, parking access, and visitor validations.
• Support employee engagement initiatives and office events.
• Coordinate event logistics and on-site setup/cleanup.
• Assist with onboarding and HR administrative projects.
• Support safety procedures and building security.
• Identify opportunities to improve office processes.

Skills

Office coordination

Administrative support

Customer service

Communication

Problem solving

Multi-tasking

Confidentiality

Education

Associate's or Bachelor's degree

Tools

Microsoft Office

Canva

Awardco

Smartsheet

Qualtrics

Job description

Rexford Industrial Realty, Inc. (NYSE: REXR) is a leading, publicly traded industrial real estate investment and management company operating a $11 Billion industrial real estate portfolio.

Rexford Industrial is seeking a highly organized, proactive, and service-oriented Office Coordinator to join our Human Resources team. This role is responsible for supporting daily office operations, coordinating workplace services across multiple locations, and creating a welcoming and engaging employee experience.

The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced environment. We are looking for someone who enjoys supporting others, takes initiative, and brings a positive, solutions-focused approach to their work.

Work Arrangement: This is a fully in-office position requiring five days per week at our Costa Mesa office, with travel to our Brentwood (Los Angeles) office at least twice per month. Remote and hybrid work arrangements are not available for this role.

Key Responsibilities

• Oversee daily office operations, including office upkeep, inventory management, supply ordering, mail distribution, and workplace organization.
• Coordinate office services across multiple locations, including weekly employee lunches, vendor management, and workplace needs.
• Serve as the primary point of contact for building management, maintenance requests, vendor access, and office-related communications.
• Manage administrative and financial processes, including purchasing card reconciliations, expense tracking, parking access, and visitor validations.
• Support employee engagement initiatives, including RexSocial, RexForGood, companywide events, and in-office celebrations.
• Coordinate event logistics, including catering, conference room reservations, setup, and cleanup.
• Assist with new hire onboarding, workspace preparation, and general HR administrative projects.
• Support workplace safety procedures, emergency preparedness, and building security coordination.
• Identify opportunities to improve office processes, efficiency, and the overall employee experience.
• Visit the Brentwood office at least twice per month to provide on-site support, assist with HR and office operations.

Qualifications

• Previous experience in office coordination, administrative support, hospitality, or a related role.
• Associate's or bachelor's degree preferred, or equivalent relevant experience.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Excellent interpersonal and communication skills with a positive, service-oriented attitude.
• Proactive problem-solving skills, adaptability, and ability to work independently.
• Experience coordinating vendors, office services, or employee events preferred.
• Proficiency in Microsoft Office; experience with Canva, Awardco, Smartsheet, and Qualtrics is a plus.
• Ability to exercise sound judgment and maintain confidentiality.

Compensation

Compensation:

Rexford Industrial's reward plan includes great compensation packages, bonus eligibility, and long-term stock incentives. The expected hourly rate range for this role is $27.88 to $36.06 (annualized equivalent $58,000 to $75,000), with a 10% discretionary annual bonus target and stock grant eligibility.* The actual hourly rate and total compensation offered depend on a variety of factors, which include, without limitation, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location where the job will be performed. The final hourly rate and total compensation will be described in any offer letter.

ADA Requirements

The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this job, the employee is required to stand; walk; sit for extended periods of time; use hands to feel, handle, or type; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move or carry up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. Additionally, employee may be required to drive to a property, walk on uneven ground, walk through a construction site, be exposed to dust or fumes and work around machinery or equipment.

What We Offer

• Comprehensive Benefits Package Including Medical, Dental, Vision, and Life Insurance.
• Flexible Time Off
• Bonus Eligibility & Long-Term Incentives
• 401(k) Employer Match Program
• Professional Development Resources
• Robust Health & Wellness Program
• Volunteer and Community Engagement Opportunities
• Employee Resource Groups committed to Diversity, Equity, and Inclusion.

We are committed to equity in all steps of the recruitment and employment experience. We celebrate diversity and are committed to promoting an inclusive environment for all employees. We do not discriminate based on race, religion, color, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability. We strive to be a safe place to ask questions, build professional relationships, and develop careers. Qualified applicants with arrest or conviction records will be considered for the position in accordance with the Los Angeles County Fair Chance Ordinance.

In accordance with the California Consumer Privacy Act (“CCPA”), Rexford Industrial Realty, Inc. (“Rexford”) makes the following disclosure: in connection with an application for employment at Rexford, Rexford is collecting the categories of personal information requested in the application for the purpose of evaluating a potential employment relationship with the applicant. Rexford does not sell personal information. To learn more about Rexford’s privacy policy, please visit https://www.rexfordindustrial.com/privacy-policy

*These stock grants are subject to approval by the Compensation Committee of the Board of Directors, are currently subject to vesting over a four-year period, with 25% of the grant vesting per year, and require continued employment on the grant date and each applicable vesting date. Actual bonus and stock grants are discretionary based on company and/or individual performance determined by Rexford Industrial in its sole discretion, and the amount of any such bonus and/or stock grant may be less or more than the targets (and may be zero). You must remain employed through the payment date of any such bonus and/or vesting to be eligible for payment/vesting.