Onsite Office Manager – Front Desk & Security Ops

Paychex Inc.; Maryland; Hybrid; USD 52,000 - 68,000; Full time

Job summary

Eccalon is seeking a highly organized Office Manager to oversee daily operations at our Hanover, MD site. You will manage front desk responsibilities, support on-site security protocols, and ensure a welcoming, safe work environment for visitors and staff.

As the first point of contact, you will coordinate with building management, maintain logs and badges, and streamline office logistics while upholding confidentiality and company policies. This full-time role offers growth opportunities.

Qualifications

• 3+ years of experience in office management or administrative support.
• Experience handling front desk operations in a professional office environment.
• Familiarity with basic security procedures (visitor management, access control, badge systems).
• Strong organizational and multitasking skills.
• Excellent communication skills (verbal and written).
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Experience in a secure facility or corporate headquarters environment.

Responsibilities

• Manage day-to-day office operations, ensuring a smooth and efficient workplace.
• Serve as the primary front desk contact by greeting visitors, answering calls, and directing inquiries.
• Monitor building access and enforce visitor check-in/check-out procedures.
• Maintain visitor logs, ID verification, and badge distribution.
• Coordinate with building management and/or security teams on safety and access protocols.
• Oversee office supplies, inventory, and vendor relationships.
• Support scheduling, meeting coordination, and office logistics.
• Ensure compliance with company policies, safety procedures, and confidentiality standards.
• Assist leadership with administrative tasks and special projects as needed.

Skills

Office management

Front desk operations

Security awareness

Organization

Communication

MS Office

Visitor management systems

Access control

Tools

Microsoft Office

Job description

Eccalon is seeking a highly organized Office Manager to oversee daily operations at our Hanover, MD site. You will manage front desk responsibilities, support on-site security protocols, and ensure a welcoming, safe work environment for visitors and staff.

As the first point of contact, you will coordinate with building management, maintain logs and badges, and streamline office logistics while upholding confidentiality and company policies. This full-time role offers growth opportunities.