Office Manager

Eccalon, LLC; Hanover (MD); On-site; USD 48,000 - 70,000; Full time

Job summary

Eccalon, LLC in Hanover, MD is seeking an organized Office Manager to oversee daily operations, front desk duties, visitor management, and on-site security coordination.

You will greet visitors, manage calls, track badges, coordinate with security, manage supplies, scheduling, and ensure policy compliance in a professional environment.

This role requires 3+ years experience, strong communication, and a proactive approach to maintaining an efficient, secure workplace.

Qualifications

• 3+ years of experience in office management, front desk, or administrative support.
• Experience handling front desk operations in a professional office environment.
• Familiarity with basic security procedures (visitor management, access control, badge systems).
• Strong organizational and multitasking skills.
• Excellent communication skills (verbal and written).
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Experience working in a secure facility or corporate headquarters environment.
• Knowledge of office safety procedures or building security operations.

Responsibilities

• Manage day-to-day office operations, ensuring a smooth and efficient workplace.
• Serve as the primary front desk contact by greeting visitors, answering calls, and directing inquiries.
• Monitor building access and enforce visitor check-in/check-out procedures.
• Maintain visitor logs, ID verification, and badge distribution.
• Coordinate with building management and/or security teams on safety and access protocols.
• Oversee office supplies, inventory, and vendor relationships.
• Support scheduling, meeting coordination, and office logistics.
• Ensure compliance with company policies, safety procedures, and confidentiality standards.
• Assist leadership with administrative tasks and special projects as needed.

Skills

Office management

Front desk operations

Security awareness

Organizational skills

Communication skills

Multitasking

Tools

Microsoft Office Suite

Visitor management systems

Job description

Description

This position is located on site in Hanover, MD.

Job Description

We are seeking a highly organized and professional Office Manager to oversee daily office operations while managing front desk responsibilities and supporting on-site security protocols. This role serves as the first point of contact for visitors and ensures a safe, welcoming, and efficient work environment.

Responsibilities

• Manage day-to-day office operations, ensuring a smooth and efficient workplace
• Serve as the primary front desk contact by greeting visitors, answering calls, and directing inquiries
• Monitor building access and enforce visitor check-in/check-out procedures
• Maintain visitor logs, ID verification, and badge distribution
• Coordinate with building management and/or security teams on safety and access protocols
• Oversee office supplies, inventory, and vendor relationships
• Support scheduling, meeting coordination, and office logistics
• Ensure compliance with company policies, safety procedures, and confidentiality standards
• Assist leadership with administrative tasks and special projects as needed

Required Qualifications

• 3+ years of experience in office management, front desk, or administrative support
• Experience handling front desk operations in a professional office environment
• Familiarity with basic security procedures (visitor management, access control, badge systems)
• Strong organizational and multitasking skills
• Excellent communication skills (verbal and written)
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Experience working in a secure facility or corporate headquarters environment
• Knowledge of office safety procedures or building security operations

About the Organization

Eccalon provides global solutions to the most challenging technological issues of the 21st-century, and our evolving portfolio spans five major markets: Machine Learning, Cybersecurity, Aerospace & Defense, Material Sciences, Advance Manufacturing, Sports Science, Biotechnology, and Health & Life Sciences.

Why Join Us?

Eccalon's Executives foster a supportive work environment allowing our teams to thrive, and have a fierce dedication to innovation, security, and people. Our culture is built on inclusion, teamwork, trust, and we are committed to offering career advancement opportunities to all employees. Encouraging a healthy and balanced life, we offer an extensive benefits package to support the wellness of our employees and their families. You will be joining a team of innovators, working with cutting edge technologies, supporting mission critical projects, and making an impact.

EOE Statement Eccalon provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

EEO is the law.