Office Manager

Aston Carter; False Pass (AK); On-site; USD 34,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental vision

401(k) plan

Life insurance

Disability insurance

Health Spending Account

Transit benefits

Employee assistance program

Paid time off

Job summary

Aston Carter is seeking an Office Manager to oversee day-to-day operations and keep our Philadelphia office productive. You will coordinate visitors, arrange events, manage office services, and support onboarding while handling basic HR tasks.

This on-site contract-to-hire role requires strong organizational skills, proficiency with Microsoft Office, excellent communication, and discretion with confidential information.

Qualifications

• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving skills.
• Ability to handle confidential information professionally.
• Strong customer service and interpersonal skills.

Responsibilities

• Manage day-to-day office operations and administrative processes.
• Coordinate with vendors, handle office supplies, and manage facilities and office services.
• Schedule meetings, manage calendars, and arrange travel and company events.
• Handle invoices, purchase orders, expense reports, and budgeting tasks.
• Support onboarding processes, maintain employee records, and assist with basic HR functions.

Skills

Microsoft Office

Organizational skills

Communication skills

Attention to detail

Confidentiality

Customer service

Job description

Job Description

Job Description

Job Title: Office Manager

Job Description

You will manage the day-to-day operations that keep our team productive and our workplace running smoothly. From coordinating visitors and planning company events to stocking the kitchen and ordering equipment, your role will be diverse and dynamic.

Responsibilities

• Manage day-to-day office operations and administrative processes.
• Coordinate with vendors, handle office supplies, and manage facilities and office services.
• Schedule meetings, manage calendars, and arrange travel and company events.
• Handle invoices, purchase orders, expense reports, and budgeting tasks.
• Support onboarding processes, maintain employee records, and assist with basic HR functions.

Essential Skills

• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving skills.
• Ability to handle confidential information professionally.
• Strong customer service and interpersonal skills.

Work Environment

This role is based on-site in Philadelphia, Monday through Friday. Join a growing company with the opportunity to be brought on permanently

Job Type & Location

This is a Contract to Hire position based out of Philadelphia, PA.

Pay and Benefits

The pay range for this position is $25.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Philadelphia,PA.

Application Deadline

This position is anticipated to close on Aug 19, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.