Office Operations Lead for a Fast-Growth Startup

Havoc Ai; North Kingstown (RI); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health Insurance

Dental and Vision Insurance

Life Insurance

401k Matching

Unlimited PTO

Equity Package

Work / Home Office Stipend

Global Entry

16 Week Paid Parental Leave

Health & Wellness Stipend

Job summary

HavocAI is seeking an Office Manager for its North Kingstown, RI headquarters to oversee daily operations, shipping, events, visitors and office services. You will partner with executives to ensure a polished, secure and welcoming work environment.

The role combines facilities coordination with hands-on executive support, requiring 1–3 years in related roles, strong organization, and excellent communication. Onsite five days a week; US citizenship per facility requirements.

Qualifications

• 1–3 years of experience in office administration, front desk operations, facilities coordination, hospitality, or related role.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and see tasks through to completion.
• A proactive, resourceful approach to spotting and solving problems.
• Strong written and verbal communication skills.
• Professional, friendly and service-oriented with employees, candidates, visitors and vendors.
• Discretion with confidential or sensitive information.
• Comfortable with Microsoft Office, Slack or similar workplace tools.
• Able to work onsite five days a week at our North Kingstown, RI office.
• US citizenship or US person status, per our facility requirements.

Responsibilities

• Office Operations & Facilities: Own day-to-day office operations, including maintenance, repairs, utilities, furniture, supplies, shared spaces, security systems and overall workplace readiness.
• Vendor & Administrative Management: Manage property management, contractors, cleaners and other vendors, including service schedules, contracts, invoices, expenses, inventory and operational records.
• Front Desk & Visitor Experience: Be the main onsite point of contact for employees, candidates, visitors, executives, VIPs, vendors and deliveries.
• Executive & Event Support: Provide onsite administrative and logistical support for executives, VIP visits, customer meetings, company events, team gatherings and offsites.
• Shipping & Receiving: Manage incoming and outgoing mail, packages, equipment, food deliveries and other shipments.
• Employee & Workplace Support: Support office access, workspace setup, supplies and day-to-day employee needs.

Skills

Office Administration

Front Desk Operations

Facilities Coordination

Hospitality

Workplace Operations

Organizational Skills

Communication Skills

Multitasking

Onsite Work

US Citizenship

Tools

Microsoft Office

Slack

Job description

HavocAI is seeking an Office Manager for its North Kingstown, RI headquarters to oversee daily operations, shipping, events, visitors and office services. You will partner with executives to ensure a polished, secure and welcoming work environment.

The role combines facilities coordination with hands-on executive support, requiring 1–3 years in related roles, strong organization, and excellent communication. Onsite five days a week; US citizenship per facility requirements.