Onsite Office & Facilities Manager

System One; Scottsdale (AZ); On-site; USD 34,440 - 55,104; Part time

Benefits offered by this job

Health benefits

401(k) plan

Life insurance

Voluntary plans

Job summary

System One seeks a capable Office Manager/Facilities Coordinator to oversee end-to-end office operations in Scottsdale, AZ. This contract role includes space planning, vendor coordination, onboarding support, and ensuring a high-functioning workplace.

The role requires 3–5+ years of related experience, strong organizational and communication skills, and the ability to manage multiple priorities in a corporate setting.

Qualifications

• 3–5+ years of experience in office management, facilities, administrative operations, or similar roles.
• Experience supporting cross-functional teams in a corporate or field-based environment.
• Experience coordinating events, meetings, or workplace operations.
• Strong organizational and project management skills with the ability to manage multiple priorities.
• Excellent communication and stakeholder management skills.
• Proven ability to operate independently and proactively solve problems.

Responsibilities

• Lead end-to-end office and facilities management, including space planning, vendor coordination, maintenance, and workplace operations.
• Serve as primary liaison with building management, ensuring timely resolution of facility needs and compliance with lease and operational requirements.
• Manage employee lifecycle support (onboarding, transfers, exits), including workspace setup, system access, communications, and documentation.
• Oversee office services and operations (mail, supplies, equipment, storage, rosters, and access management), ensuring a high-functioning workplace.
• Plan and execute on-site and off-site meetings and events, including logistics, vendor coordination, budget management, and on-site support.
• Provide administrative and operational support to leaders, including calendar management, expense management, reporting, and communication coordination.
• Maintain business continuity and compliance processes (inventory, crisis planning, audits, access control, and reporting).
• Serve as a technical and operational resource for employees, supporting office systems, AV equipment, and coordination with IT partners.

Skills

Office management

Cross-functional teamwork

Project management

Stakeholder management

Independent problem solving

Tools

AV equipment

Office IT systems

Job description

System One seeks a capable Office Manager/Facilities Coordinator to oversee end-to-end office operations in Scottsdale, AZ. This contract role includes space planning, vendor coordination, onboarding support, and ensuring a high-functioning workplace.

The role requires 3–5+ years of related experience, strong organizational and communication skills, and the ability to manage multiple priorities in a corporate setting.