Sales, Support

System One; Scottsdale (AZ); On-site; USD 34,440 - 55,104; Part time

Benefits offered by this job

Health benefits

401(k) plan

Life insurance

Voluntary plans

Job summary

System One seeks a capable Office Manager/Facilities Coordinator to oversee end-to-end office operations in Scottsdale, AZ. This contract role includes space planning, vendor coordination, onboarding support, and ensuring a high-functioning workplace.

The role requires 3–5+ years of related experience, strong organizational and communication skills, and the ability to manage multiple priorities in a corporate setting.

Qualifications

• 3–5+ years of experience in office management, facilities, administrative operations, or similar roles.
• Experience supporting cross-functional teams in a corporate or field-based environment.
• Experience coordinating events, meetings, or workplace operations.
• Strong organizational and project management skills with the ability to manage multiple priorities.
• Excellent communication and stakeholder management skills.
• Proven ability to operate independently and proactively solve problems.

Responsibilities

• Lead end-to-end office and facilities management, including space planning, vendor coordination, maintenance, and workplace operations.
• Serve as primary liaison with building management, ensuring timely resolution of facility needs and compliance with lease and operational requirements.
• Manage employee lifecycle support (onboarding, transfers, exits), including workspace setup, system access, communications, and documentation.
• Oversee office services and operations (mail, supplies, equipment, storage, rosters, and access management), ensuring a high-functioning workplace.
• Plan and execute on-site and off-site meetings and events, including logistics, vendor coordination, budget management, and on-site support.
• Provide administrative and operational support to leaders, including calendar management, expense management, reporting, and communication coordination.
• Maintain business continuity and compliance processes (inventory, crisis planning, audits, access control, and reporting).
• Serve as a technical and operational resource for employees, supporting office systems, AV equipment, and coordination with IT partners.

Skills

Office management

Cross-functional teamwork

Project management

Stakeholder management

Independent problem solving

Tools

AV equipment

Office IT systems

Job description

Job Title: Sales, Support

Location: Scottsdale, AZ

Type: Contract

Work Model: Onsite – onsite

Hours: 40.0

Responsibilities

• Lead end-to-end office and facilities management, including space planning, vendor coordination, maintenance, and workplace operations
• Serve as primary liaison with building management, ensuring timely resolution of facility needs and compliance with lease and operational requirements
• Manage employee lifecycle support (onboarding, transfers, exits), including workspace setup, system access, communications, and documentation
• Oversee office services and operations (mail, supplies, equipment, storage, rosters, and access management), ensuring a high-functioning workplace
• Plan and execute on-site and off-site meetings and events, including logistics, vendor coordination, budget management, and on-site support
• Provide administrative and operational support to leaders, including calendar management, expense management, reporting, and communication coordination
• Maintain business continuity and compliance processes (inventory, crisis planning, audits, access control, and reporting)
• Serve as a technical and operational resource for employees, supporting office systems, AV equipment, and coordination with IT partners

Requirements

• 3–5+ years of experience in office management, facilities, administrative operations, or similar roles
• Experience supporting cross-functional teams in a corporate or field-based environment
• Experience coordinating events, meetings, or workplace operations
• Strong organizational and project management skills with the ability to manage multiple priorities
• Excellent communication and stakeholder management skills
• Proven ability to operate independently and proactively solve problems

Benefits

System One offers eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.