Onsite Office & Facilities Coordinator - Elgin

ITW; Chicago (IL); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) with match

Wellness program

Education assistance

Gift & volunteer matching

Job summary

ITW Elgin is seeking an Office Administrator to support day-to-day office operations at the Elgin, IL facility. You will coordinate vendors, manage supplies, maintain records, and assist with safety and compliance initiatives, events, and communications.

The role reports to the Plant Manager and contributes to a well-organized, compliant, and responsive workplace supporting production operations.

Qualifications

• High school diploma or GED required.
• 2+ years of administrative/office support experience.
• Experience coordinating priorities and supporting cross-functional teams.
• Manufacturing environment experience preferred.
• Proficiency with MS Office (Outlook, Word, Excel, Teams).

Responsibilities

• Scan, organize, and maintain company documentation and route packets.
• Enter and maintain data in company systems and databases.
• Coordinate vendor services (security, landscaping, vending, etc.).
• Manage inventory programs for office and janitorial supplies.
• Order and stock office supplies and materials.
• Support safety initiatives and safety program recordkeeping.
• Assist with events, audits, and plant-wide activities.
• Answer calls and route visitor inquiries.

Skills

Data entry

Vendor coordination

Office administration

Inventory management

Microsoft Office

Communication

Safety/compliance support

Education

High school diploma/GED

Associate degree in Business Admin or related field

Tools

Microsoft Office Suite

Job description

ITW Elgin is seeking an Office Administrator to support day-to-day office operations at the Elgin, IL facility. You will coordinate vendors, manage supplies, maintain records, and assist with safety and compliance initiatives, events, and communications.

The role reports to the Plant Manager and contributes to a well-organized, compliant, and responsive workplace supporting production operations.