Administrative Specialist - Data, Scheduling & Reporting

Oldcastle-Infrastructure; Elgin (IL); On-site; USD 34,000 - 43,000; Full time

Benefits offered by this job

401(k) plan

Disability benefits

Life insurance

Health, dental, and vision insurance

Paid time off

Paid holidays

Job summary

Oldcastle Infrastructure in Elgin, IL is seeking a Plant Administrative Assistant to support data entry, reporting, and coordination within a fast-paced manufacturing environment. You will input data, prepare reports, and assist with scheduling and visitor management.

The role requires keen attention to detail, strong organizational skills, and the ability to collaborate with cross-functional teams. SAP experience is highly preferred, and familiarity with Excel, PowerPoint, and Teams will help

Qualifications

• High school diploma or equivalent; data entry training is a plus.
• Experience using data entry applications, spreadsheets, and databases (MS Office, Excel, PowerPoint, Teams).
• Strong attention to detail and accuracy.
• Excellent organizational and multitasking abilities.
• Effective communication and cross-functional collaboration.
• Commitment to data confidentiality and security.
• Bilingual English/Spanish not required, but beneficial.

Responsibilities

• Document Management: Create, edit, and maintain Excel spreadsheets for data tracking and reporting; prepare and format reports.
• Scheduling & Coordination: Organize meetings, appointments, tours, and events; coordinate logistics including venues and catering.
• Administrative Support: Handle calls, emails, invites, and correspondence; greet visitors; maintain office supplies.
• Data & Reporting: Collect and compile data for monthly, quarterly, and annual reports; ensure accuracy and confidentiality.
• Employee Engagement: Support management in planning team-building activities and manage RSVPs.
• Other Responsibilities: follow data entry protocols, protect data, improve processes, multitask, attend punctually, and comply with policies; support inventory, reconcile shipping, some safety tasks.

Skills

Attention to detail

Organizational skills

Multitasking

Communication

Data confidentiality

Team collaboration

Bilingual (EN/ES) beneficial

Education

High school diploma or equivalent

Data entry training or related field (plus)

Tools

Microsoft Office

Excel

PowerPoint

Teams

Job description

Oldcastle Infrastructure in Elgin, IL is seeking a Plant Administrative Assistant to support data entry, reporting, and coordination within a fast-paced manufacturing environment. You will input data, prepare reports, and assist with scheduling and visitor management.

The role requires keen attention to detail, strong organizational skills, and the ability to collaborate with cross-functional teams. SAP experience is highly preferred, and familiarity with Excel, PowerPoint, and Teams will help