Manufacturing Office Administrator: Operations & Safety

ITW Automotive Group; Elgin (IL); On-site; USD 26,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan with match

Wellness program

Education assistance

Gift matching program

Job summary

ITW Shakeproof in Elgin, IL, is seeking an Office Administrator to support daily site operations, coordinate vendor services, manage supplies, and maintain records. The role reports to the Plant Manager and aims to keep the workplace compliant, organized, and responsive to business needs.

The successful candidate will handle data entry, inventory programs, event logistics, and safety program support while working in a manufacturing environment. Onsite position with occasional travel may occur.

Qualifications

• High school diploma or GED required.
• Associate degree in Business Administration or related field preferred, or equivalent relevant work experience.
• Minimum of 2 years of administrative, office support, customer service, or related experience.
• Experience coordinating multiple priorities and supporting cross-functional teams.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Experience working in a manufacturing or industrial environment preferred.
• Experience with inventory management, purchasing, vendor coordination, or facility support functions preferred.

Responsibilities

• Scan, organize, and maintain company documentation, including route packets and historical records.
• Enter and maintain data in company systems and databases.
• Serve as a point of contact for contracted service providers, including security, landscaping, vending, uniform services, water services, and other facility vendors.
• Manage employee lockers and Fastenal inventory programs.
• Order and maintain office supplies, janitorial supplies, and other operational materials.
• Assist in developing and maintaining Kanban inventory systems for office and janitorial supplies.
• Receive, organize, and stock incoming supplies and materials.
• Coordinate lunch and catering arrangements for audits, meetings, training events, and plant-wide activities.
• Support employee engagement activities, including vendor coordination, event setup, and teardown.
• Distribute incoming mail and shipments.
• Answer and route incoming telephone calls and visitor inquiries.
• Support production operations through hand-sorting, sub-assembly, or other light operational support as needed.
• Assist with safety initiatives, including shadow board organization, standardization, and recordkeeping.
• Monitor visitor management processes, including visitor identification and distribution of required safety equipment.
• Coordinate hearing testing and other occupational related activities.
• Provide administrative support for safety programs.
• Support emergency preparedness activities and serve as a drill coordinator as needed.
• Perform other duties as assigned.

Skills

Organizational skills

Communication skills

Time management

Multitasking

Confidentiality

Customer service

Independent work

Office software

Attention to detail

Problem solving

Education

Associate degree in Business Administration or related field

High school diploma or GED

Equivalent related work experience

Tools

Microsoft Office

Outlook

Excel

Teams

Job description

ITW Shakeproof in Elgin, IL, is seeking an Office Administrator to support daily site operations, coordinate vendor services, manage supplies, and maintain records. The role reports to the Plant Manager and aims to keep the workplace compliant, organized, and responsive to business needs.

The successful candidate will handle data entry, inventory programs, event logistics, and safety program support while working in a manufacturing environment. Onsite position with occasional travel may occur.