Onsite Office Engineer & Project Coordination Lead

WSP in the U.S.; New York (NY); On-site; USD 100,000 - 116,000; Full time

Job summary

WSP USA in New York seeks an Office Engineer/Assistant Project Manager to support the Project Controls & Technology Team at 2 Broadway, Manhattan. This full-time role reports to the Project Manager and helps shape project delivery on a range of design and construction initiatives.

You will prepare reports, manage documents in SharePoint/EDMS, coordinate with field teams, and assist with schedules, meetings, and client communications.

Qualifications

• Bachelor's degree or equivalent work experience (4 years in a business environment).
• Minimum of three (3) years of experience as an administrative assistant or document control clerk with a Consultant Construction Manager or a construction organization.
• Must have the ability to work onsite 5 days per week.
• Experience on Design, Pre-Construction, Construction and Closeout projects preferred.
• Advanced computer and word processing skills using MS Office applications.
• Excellent interpersonal, written and verbal communication skills.
• Ability to coordinate several high-priority deadlines and adapt to changing priorities.
• Excellent organizational and prioritizing skills with multitasking.

Responsibilities

• Work under the Project Manager to support project vision and initiatives.
• Implement efficient workflows and monitor daily activity.
• Prepare memos, letters, and reports; maintain filing systems.
• Maintain documentation in SharePoint or EDMS.
• Support timecard collection and invoice packages.
• Coordinate with field personnel and assist with procurement as needed.
• Prepare meeting agendas, attendance sheets, meeting summaries, and daily reports.
• Develop and maintain spreadsheets and databases for correspondence logs and progress reports.
• Generate presentations as directed by the Project Manager.
• Develop and maintain strong client relationships.
• Perform other duties as assigned.

Skills

Communication skills

Organizational skills

Multitasking

Attention to detail

Education

Bachelor's degree or equivalent work experience

Tools

MS Office

SharePoint

Job description

WSP USA in New York seeks an Office Engineer/Assistant Project Manager to support the Project Controls & Technology Team at 2 Broadway, Manhattan. This full-time role reports to the Project Manager and helps shape project delivery on a range of design and construction initiatives.

You will prepare reports, manage documents in SharePoint/EDMS, coordinate with field teams, and assist with schedules, meetings, and client communications.