Office Engineer & Assistant PM — Project Controls Pro

WSP; New York (NY); On-site; USD 100,000 - 116,000; Full time

Job summary

WSP is seeking an Office Engineer/Assistant Project Manager to join our Manhattan team at 2 Broadway. This full-time role reports to the client’s office and supports the Project Manager with project controls, documentation, and reporting.

The candidate will coordinate with field staff, manage documents in EDMS, and help prepare meetings and invoices. 5 days onsite, strong MS Office skills, and a background in construction administration are key.

Qualifications

• Bachelor's degree or equivalent work experience (4 years in a business environment)
• Experience as administrative assistant or document control clerk with a Consultant Construction Manager or construction organization
• Ability to work onsite 5 days per week
• Experience on Design, Pre-Construction, Construction and Closeout projects preferred
• Advanced computer and word processing skills using MS Office applications
• Excellent interpersonal, written and verbal communication skills
• Ability to coordinate several high-priority deadlines and adapt to changing priorities
• Strong organizational and prioritizing skills with multitasking ability

Responsibilities

• Support the Project Manager to align with the project vision and initiatives.
• Assist in preparing, formatting, and distributing memos, letters, and reports.
• Maintain filing systems and ensure proper documentation of contractor records.
• Maintain documentation in SharePoint or similar EDMS.
• Support timecard collection and coordinate with field personnel for invoice packages.
• Monitor inventory and assist with procurement as needed.
• Prepare project meeting agendas, attendance sheets, and daily field/office reports.
• Develop and maintain spreadsheets and databases for correspondence logs and progress reports.
• Generate presentations as directed by the Project Manager.
• Build and maintain strong client relationships and provide backup data administration support

Skills

Project coordination

Communication

Multitasking

Organizational skills

Education

Bachelor's degree or equivalent

Tools

MS Office

Job description

WSP is seeking an Office Engineer/Assistant Project Manager to join our Manhattan team at 2 Broadway. This full-time role reports to the client’s office and supports the Project Manager with project controls, documentation, and reporting.

The candidate will coordinate with field staff, manage documents in EDMS, and help prepare meetings and invoices. 5 days onsite, strong MS Office skills, and a background in construction administration are key.