Onsite Medical Office Admin & Client Concierge

Aspire Wellness Center, Inc; Solomons (MD); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Paid Time Off (PTO)

Sick leave (40 hours/year)

Vacation time (80 hours/year)

Floating holiday

Birthday PTO

Medical Insurance

Dental Insurance

Vision Insurance

Retirement Benefits

401(k) eligibility

Job summary

Aspire Wellness Center, Inc. is seeking a compassionate Administrative Assistant for our White Marsh, MD practice.

This full-time, in-person role supports clients, providers, and leadership with front-line administrative tasks while ensuring smooth daily operations in a fast-paced healthcare setting. Responsibilities include answer­ing calls, greeting clients, coordinating appointments, updating EHR records, and assisting with operational initiatives.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Experience in administrative, medical office, behavioral health, or healthcare settings preferred.
• Proven scheduling, customer service, or front desk experience requested.
• Strong organization, attention to detail, and communication skills emphasized.

Responsibilities

• Provide daytime phone coverage and respond to client and provider inquiries with professionalism.
• Greet clients, schedule, reschedule, and coordinate appointments with accurate calendars.
• Handle intake coordination, confirmations, cancellations, and client communications.
• Maintain client demographics, insurance data, and records in the EHR system.
• Support daily office operations and assist leadership with administrative projects.
• Offer coverage during staff absences and assist with confidential consent and HIPAA compliance.

Skills

Communication skills

Customer service

Organizational skills

Multitasking

Confidentiality

Professionalism

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office

Google Workspace

Electronic Health Records (EHR)

Job description

Aspire Wellness Center, Inc. is seeking a compassionate Administrative Assistant for our White Marsh, MD practice.

This full-time, in-person role supports clients, providers, and leadership with front-line administrative tasks while ensuring smooth daily operations in a fast-paced healthcare setting. Responsibilities include answer­ing calls, greeting clients, coordinating appointments, updating EHR records, and assisting with operational initiatives.