Onsite Marketing Projects Coordinator & Admin Support

Ultradent; Salt Lake City (UT); On-site; USD 42,000 - 56,000; Full time

Job summary

Ultradent in Salt Lake City, UT, is seeking an Administrative Assistant to support the North America Marketing Team. You will coordinate marketing projects, support product launches, manage shipments, and handle logistics for events and campaigns.

The role requires a proactive, organized individual who can manage multiple priorities, communicate clearly, and work onsite in a fast-paced environment. Prior marketing or sales support experience is preferred, with strong MS Office skills and

Qualifications

• 1–2+ years of administrative or operational support experience, ideally in a fast-paced environment.
• Experience coordinating product launches, events, trade shows, or other logistical projects.
• Familiarity with marketing materials, promotional collateral, and sales support tools.
• Experience with inventory management, shipping processes, or order management systems.
• Experience coordinating with vendors or external partners.
• Demonstrated experience developing or improving administrative processes.
• Experience in the dental, healthcare, or manufacturing industry is a plus.

Responsibilities

• Provide daily administrative and operational support to the North America Marketing Team.
• Take ownership of assigned projects, proactively track deadlines, and ensure tasks are completed accurately and on time.
• Coordinate marketing material shipments, including inventory gathering, assembling kits, packaging, labeling, and preparing materials for shipment to the sales field, customers, and events.
• Support product launches by coordinating sales tools, marketing collateral, product samples, and launch kit distribution.
• Assist with marketing inventory management, including organizing supplies, tracking quantities, monitoring stock levels, and coordinating replenishment.
• Support trade shows, seminars, sponsorships, and other marketing events by organizing supplies, preparing materials, and coordinating logistics.
• Schedule meetings, coordinate appointments, assist with travel arrangements, and support other team logistics.
• Prepare correspondence, reports, spreadsheets, presentations, and other administrative documents with accuracy and attention to detail.
• Manage multiple projects and requests from various team members while prioritizing deadlines and business needs.
• Communicate proactively with team members regarding project status, potential delays, and outstanding needs.
• Coordinate with internal departments, outside vendors, and sales representatives to ensure timely execution of projects.
• Identify opportunities to streamline processes, improve organization, and increase team efficiency.
• Perform additional administrative and operational duties as needed to support the department.

Skills

Self-Starter

Accountability

Organization

Communication

Attention to Detail

Problem-Solving

Team-Oriented

Technical Proficiency

Sound Judgment

Professionalism

Adaptability

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

Teams

Job description

Ultradent in Salt Lake City, UT, is seeking an Administrative Assistant to support the North America Marketing Team. You will coordinate marketing projects, support product launches, manage shipments, and handle logistics for events and campaigns.

The role requires a proactive, organized individual who can manage multiple priorities, communicate clearly, and work onsite in a fast-paced environment. Prior marketing or sales support experience is preferred, with strong MS Office skills and