Project Assistant

Ultradent Products, Inc.; Salt Lake City (UT); On-site; USD 55,000 - 75,000; Full time

Job summary

Ultradent Products, Inc. in South Jordan, UT is seeking a Product Development & Sustainment (PD&S) Project Assistant to support the management team onsite. The role includes scheduling, reporting, event planning, and assisting with change management and project tasks.

Requirements include a high school diploma or equivalent (associate/bachelor’s preferred) and 4+ years in admin, life sciences or project support. Proficiency with MS Office, Smartsheet, and Oracle is a plus; Agile helpful.

Qualifications

• 4+ years of administrative, life science (medical device preferred), project management, or project support experience.
• Strong organizational, communication, and interpersonal skills.
• Proficiency with Microsoft Office Suite; knowledge of Smartsheet and Oracle a plus.
• Detail-oriented with confidentiality and initiative.
• Ability to work in a fast-paced environment and adapt to changing priorities.

Responsibilities

• Schedule meetings, book travel, and manage expense reports.
• Prepare complex reports and presentations; maintain metrics.
• Coordinate project activities and maintain documentation.
• Collaborate with cross-functional teams to achieve project objectives.
• Provide administrative support to the PD&S management team.

Skills

Administrative support

Project coordination

Effective communication

Team collaboration

Microsoft Office

Smartsheet

Oracle

Agile

Attention to detail

Time management

Education

High school diploma or equivalent

Associate or Bachelor’s degree in related field preferred

Tools

Smartsheet

Oracle

Agile

Microsoft Office

Job description

Ultradent, a global name in oral health, is looking for a Product Development & Sustainment (PD&S) Project Assistant, to play a crucial role in supporting the PD&S management team. This role involves various tasks, including administrative duties, reporting, event planning, and assisting with projects and change management. This is an onsite role working in South Jordan UT reporting to the Senior Director of the Department.

Administrative Responsibilities

• Schedules meetings for departmental staff, reserves conference rooms, makes travel arrangements, and completes expense reports.
• Participate in and contribute to special projects as directed by managers.
• Receive and respond to senior management correspondence and maintain departmental records.
• Provide departmental reception services, directing visitors and/or calls.
• Procure the necessary materials for testing and/or evaluation.

Reporting Responsibilities

• Prepare complex or confidential reports and presentations.
• Ensure the accuracy and timeliness of department and project metrics.
• Research and collaborate with the other areas of the business to align information and reporting needs.
• Develop a strong understanding of the company’s business and strategic goals to identify proper reporting opportunities.

Project Management Responsibilities

• Provide general support to project teams, including scheduling meetings, preparing agendas, and managing project documentation.
• Assist with coordinating project activities and communicating with project teams.
• Maintain project databases, management tools and processes.
• Collaborate with cross-functional teams to achieve project objectives.

What We’re Looking For In You

• High School diploma or equivalent required; associate or bachelor’s degree in a related field preferred
• 4+ year experience in an administrative, life science (medical device preferred), project management or project support role is advantageous.
• Strong organizational skills
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.
• Proficiency in Smartsheet, Oracle and Agile a plus.
• Detail-oriented with a strong focus on quality, accuracy and confidentiality.
• Proactive and able to take initiative to resolve issues.
• Team player with a positive attitude and strong work ethic.
• Ability to work in a fast-paced environment and adapt to changing priorities.

What You’ll Need To Succeed

• Leadership and Communication
• Organization and Time Management
• Creative Problem Solving and Adaptability
• Self-Motivation
• Attention to Detail
• Ability to lead change and manage expectations
• Strong communicator, with the ability to clearly articulate roadmaps, product details, and business cases across departments and in project meetings
• Reliable and sustainable attendance (ability to work a 40-hour work week)

Ultradent is an Equal Opportunity Employer. We are a global culture where differences and perspectives are sought after, welcomed, and embraced. We consider all qualified applicants fairly, based on their experience, skills, and potential to contribute to our team. Our core values – Integrity, care, quality, innovation, and hard work- guide us daily. These values, when balanced, shape our workplace culture and ensure that we remain focused on our vision while maintaining a professional and inclusive environment.

VEVRAA Federal Contractor: For more information please contact us at [e-mail]

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