Onsite Mail Logistics Coordinator I – Vienna

System One; Vienna (VA); On-site; USD 42,000 - 56,000; Part time

Job summary

System One is seeking a Mail Coordinator to manage the delivery of inbound and outbound mail and packages on-site in Vienna, VA. You will maintain accurate mail handling records, coordinate with internal customers and partners, and support campus mail operations.

The role requires strong attention to detail, excellent communication, and the ability to work in a high-production environment to meet deadlines. Multiyear contract with flexibility on pay options (C2C/W2) and onsite responsibilities.

Qualifications

• Demands strong attention to detail and accuracy.
• Ability to collaborate across departments to fulfill mail operations.
• Experience in high production environments with multiple deadlines.
• Ability to manage multiple responsibilities independently and in a team.
• Ability to collect, analyze information and exercise sound judgment.
• Ability to follow guidelines, procedures and practices accurately.
• Strong verbal and written communication skills.
• Excellent research, analytical and problem-solving abilities for customer service.
• Good time management and prioritization skills.

Responsibilities

• Ensure inbound USPS correspondence is delivered timely and accurately across campus.
• Ensure inbound express mail and packages are delivered timely and accurately across campus.
• Handle and deliver internal correspondence, documents and orders promptly.
• Use tracking systems to document chain of custody for inbound items and internal packages.
• Stamp and organize inbound USPS mail for distribution to campus contacts.
• Identify employee locations to optimize deliveries.
• Conduct research to re-route mail as needed.
• Maintain communication with business units and internal customers.
• Retrieve outbound mail and packages from drop-off to Mail Center for shipping.
• Process time-sensitive mailings and projects responsibly.
• Assist employees with mail inquiries, supplies, and issues.
• Verify address information with SSA and VA as needed.
• Keep knowledge of organizational structure to ensure delivery accuracy.
• Maintain knowledge of enterprise structure to ensure uninterrupted communication.
• Assist with campus signage placement when necessary.
• Handle time-sensitive shipments of supplies and projects as needed.
• Assist in training new staff on team operations and department initiatives.
• Ensure scanned documents meet quality standards and are processed accurately.
• Retrieve interoffice mail from drop-off locations for distribution.
• Receive, inspect, sort, store and distribute controlled forms as needed.
• Protect the security of controlled forms and secure items.
• Investigate, report and reconcile inventory discrepancies of controlled forms.
• Record delivery confirmations for all shipped items.
• Perform daily checks on readiness rooms and maintain campus mail rooms when required.
• With limited supervision, sort/route physical mail and validate/index electronic documents.
• Perform other related duties as assigned.

Skills

Attention to detail

Cross-department collaboration

High production environment

Multitasking

Judgment & decision making

Instruction compliance

Verbal & written communication

Research & problem solving

Time management

Job description

System One is seeking a Mail Coordinator to manage the delivery of inbound and outbound mail and packages on-site in Vienna, VA. You will maintain accurate mail handling records, coordinate with internal customers and partners, and support campus mail operations.

The role requires strong attention to detail, excellent communication, and the ability to work in a high-production environment to meet deadlines. Multiyear contract with flexibility on pay options (C2C/W2) and onsite responsibilities.