Onsite Litigation Legal Secretary — Irvine

Tucker Ellis LLP; Irvine (CA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

PTO from day 1

401(k) with profit sharing

Job summary

Tucker Ellis LLP in Irvine, CA is seeking an experienced Legal Secretary to join our onsite team, five days per week. You will provide legal secretarial, administrative, and front desk support to attorneys and paralegals, while balancing client service and office duties.

The ideal candidate has a minimum of five years in a law firm secretarial role, strong litigation exposure, and expert Word skills (TOCs, bookmarks, formatting). On-site teamwork and professional client interaction are essential.

Qualifications

• Five+ years of legal secretarial experience, preferably in a law firm.
• Litigation experience strongly preferred.
• Knowledge of California and Federal court procedures and filing requirements.
• Advanced proficiency in Microsoft Word (formatting, bookmarking, tables of contents, and authorities).
• Experience with attorney time entry and expense reports is a plus.

Responsibilities

• Provide legal secretarial and administrative support to attorneys and paralegals.
• Prepare, edit, proofread, and finalize legal documents and pleadings.
• Assist with document production, formatting, bookmarking, and styling in Word.
• Manage court filings, including ECF filings and other electronic procedures.
• Serve as the primary front desk presence for the Irvine office; greet clients and visitors.
• Coordinate conference rooms and meeting logistics.
• Receive, sort, and distribute mail and deliveries.
• Maintain office supplies and assist with general administrative duties.

Skills

Legal secretarial experience

Litigation experience

Microsoft Word

Court filings

Front desk / administration

Time entry / expense reports

Tools

ECF filings

Job description

Tucker Ellis LLP in Irvine, CA is seeking an experienced Legal Secretary to join our onsite team, five days per week. You will provide legal secretarial, administrative, and front desk support to attorneys and paralegals, while balancing client service and office duties.

The ideal candidate has a minimum of five years in a law firm secretarial role, strong litigation exposure, and expert Word skills (TOCs, bookmarks, formatting). On-site teamwork and professional client interaction are essential.