Onsite Laboratory Administrator

Intellisource in; San Antonio (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

IntelliSource onsite Laboratory Administrator (Finance) role supports daily lab operations, ensuring data integrity and regulatory compliance.

The position coordinates equipment maintenance, documentation, and training, acting as a liaison between staff, management, vendors, and stakeholders. On-site Monday through Friday, with a focus on quality and accuracy.

Qualifications

• Associate's or Bachelor's degree in Laboratory Science, Biology, Chemistry, Medical Technology, Business Administration, IT, or related field.
• 3-5 years of laboratory administration or related operations experience.
• Experience with laboratory information systems (LIMS) preferred.

Responsibilities

• Coordinate daily laboratory administrative operations to ensure efficient workflow.
• Develop, maintain, and organize laboratory documentation, procedures, policies, and records.
• Manage scheduling, inventory tracking, purchasing requests, and vendor communications.
• Maintain laboratory files and ensure proper document control practices.
• Support onboarding and training administration for laboratory personnel.
• Support regulatory and accreditation standards (ISO 17025, CLIA, CAP, GMP, GLP, OSHA, etc.).
• Coordinate internal audits, inspections, and corrective action activities.
• Maintain equipment inventories and asset tracking systems.
• Schedule preventive maintenance, calibration, validation, and certification activities.
• Coordinate equipment repairs and service calls with vendors.
• Coordinate laboratory safety inspections and corrective actions.

Skills

Laboratory Operations

Regulatory Compliance

Documentation Management

Quality Assurance

Communication

Vendor Coordination

Education

Associate's or Bachelor's degree in Laboratory Science or related field

Tools

LIMS (Laboratory Information Systems)

Job description

Onsite Laboratory Administrator (Finance)

Job Description

The Technical Laboratory Administrator plays a critical role in maintaining efficient laboratory operations, supporting technical personnel, and ensuring the accuracy, integrity, and security of laboratory data and processes. This role ensures laboratory compliance with regulatory requirements, maintains laboratory information systems, coordinates equipment maintenance and calibration, manages documentation and records, supports quality assurance initiatives, and serves as a key liaison between laboratory staff, management, vendors, and external stakeholders.

On-site: Monday-Friday

Laboratory Administrative Assistant - Responsibilities:

• Coordinate daily laboratory administrative operations to ensure efficient workflow.
• Develop, maintain, and organize laboratory documentation, procedures, policies, and records.
• Manage scheduling, inventory tracking, purchasing requests, and vendor communications.
• Maintain laboratory files and ensure proper document control practices.
• Support onboarding and training administration for laboratory personnel.
• Support compliance with applicable regulatory and accreditation standards (e.g., ISO 17025, ISO 15189, CLIA, CAP, GMP, GLP, OSHA, or other industry-specific requirements).
• Coordinate internal audits, inspections, and corrective action activities.
• Maintain equipment inventories and asset tracking systems.
• Schedule preventive maintenance, calibration, validation, and certification activities.
• Coordinate equipment repairs and service calls with vendors.
• Coordinate laboratory safety inspections and corrective actions.

Laboratory Administrative Assistant - Job Requirements:

• Associate's or Bachelor's degree in Laboratory Science, Biology, Chemistry, Medical Technology, Business Administration, Information Technology, or a related field.
• Equivalent combination of education and experience may be considered.
• 3-5 years of experience in laboratory administration, laboratory operations, technical support, or a related environment.
• Experience with laboratory information systems (LIMS) preferred.
• Experience supporting regulated laboratory environments preferred.

Physical Requirements

• Ability to sit, stand, and work at a computer for extended periods.
• Occasional lifting of laboratory supplies and equipment up to 25 pounds.
• Ability to access laboratory environments and observe safety protocols.

Core Competencies

• Laboratory Operations Management
• Technical Systems Administration
• Regulatory Compliance
• Quality Assurance
• Data Integrity
• Process Improvement
• Inventory Control
• Documentation Management
• Customer Service
• Communication and Collaboration

ABOUT INTELLISOURCE:

Innovative outsourcing + proven execution. Headquartered in Denver, CO, IntelliSource has over 25 years of outsourcing experience - bringing innovative business solutions through people, processes and technology that maximize operations and workforce management across a global landscape.

WE ARE INTELLISOURCE

At IntelliSource, you will always be learning and improving in our consistently fun and challenging environment. We celebrate our differences, value our unique perspectives, and recognize milestones to uplift each other and be our best in what we do. IntelliSource is a reflection of our people. We are committed, inclusive, and lead with intention. Our varied departments are in full alignment to reach the common goal of seeking and identifying opportunities to ignite the possibilities within us and those around us. Whether remote, at a satellite location, onsite with a customer, or at our headquarters office - we take great pride in our company culture and the diversity within our organization that has developed over the years.

EOE STATEMENT

IntelliSource, LLC is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. We are an E-Verify Employer.

Salary Minimum: 25Salary Maximum: 25