Onsite IT Project Coordinator – PMO

BlackHawk Data; New York (NY); On-site; USD 58,000 - 78,000; Full time

Benefits offered by this job

Medical plan

Dental plan

Vision plan

401(k) with company match

PTO 15 days

Paid holidays

Hybrid work options

Job summary

BlackHawk Data is seeking a highly organized, self-directed Project Coordinator to support the delivery of networking and technology projects for our commercial accounts as well as our state, local government, and education (SLED) customers.

This role keeps projects on track by coordinating schedules, tracking deliverables, managing documentation, and supporting multiple concurrent engagements with customers, PMO managers, sales, engineering, technicians, and vendors.

Qualifications

• 2+ years in project coordination, project administration, or similar role.
• Experience in networking, IT/technology services, or public sector contracting is a strong plus.
• Engineering degree is desirable but not required.
• Ability to work independently and manage a varied workload with minimal oversight.

Responsibilities

• Coordinate day-to-day project activities across networking and technology deployments for commercial and public sector clients.
• Schedule installations, vendor deliveries, technician resources, and other project activities.
• Track deliverables and deadlines, proactively identifying risks or delays.
• Coordinate with sales, engineering, technicians, vendors, and internal teams to keep resources aligned and timelines realistic.
• Track open action items across active projects and drive them through completion.
• Maintain accurate project plans, status reports, change orders, and closeout documentation.
• Serve as a point of contact for customer stakeholders on scheduling and administrative matters.
• Prepare meeting agendas, capture notes, and track action items to completion.
• Maintain organized project files and records in accordance with requirements.
• Manage procurement-related documentation and compliance checklists.
• Identify gaps or inefficiencies in project workflows and propose solutions.

Skills

Organizational skills

Communication

Independent work

Deadline management

Attention to detail

Education

Engineering degree (desirable)

Tools

Microsoft Project

Asana

Microsoft 365

Job description

BlackHawk Data is seeking a highly organized, self-directed Project Coordinator to support the delivery of networking and technology projects for our commercial accounts as well as our state, local government, and education (SLED) customers.

This role keeps projects on track by coordinating schedules, tracking deliverables, managing documentation, and supporting multiple concurrent engagements with customers, PMO managers, sales, engineering, technicians, and vendors.