Onsite Invoicing & Billing Specialist

Vomela; Saint Paul (MN); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Health Care Plan

Retirement Plan

Life Insurance

Paid Time Off

Short/Long Term Disability

Training & Development

Wellness Resources

Job summary

Vomela is seeking an Invoicing Coordinator to ensure accurate and timely invoices for sales orders and delivery to customers by mail, web site, or email. Responsibilities include recording sales orders and invoices on each salesperson's sales register and handling freight billing and dispatch.

The role requires a high school diploma and proficiency with MS Office. Strong communication, data-entry accuracy, and organizational skills are essential to manage a large volume of documents and customer

Qualifications

• High school diploma required.
• Proficient in Microsoft Office Excel and Word.
• Strong communication skills, both written and oral.
• Must be proactive in nature.
• Analytical.
• Must have consistently accurate data entry skills.
• Ability to organize and process a large volume of paper and electronic information.

Responsibilities

• Provide accurate and timely invoices to customers.
• Manage and maintain customer web site billing information including passwords.
• Maintain current and accurate sales register.
• Review and determine proper billing of freight charges, enter charges on customer orders.
• Invoice orders that have shipped for Harbor Graphic customers.
• Prepare invoice packet for filing.
• Deliver invoices to customer via mail, email or customer web site.
• Maintain customer web site information files and register on additional sites as needed.
• Maintain current and accurate sales register, create commission register at month end.
• Process customer pre-shipment billing request.
• Perform other duties or task as directed by management.

Skills

MS Office

Data entry

Communication

Proactive

Analytical

Data management

Education

High School Diploma

Job description

Vomela is seeking an Invoicing Coordinator to ensure accurate and timely invoices for sales orders and delivery to customers by mail, web site, or email. Responsibilities include recording sales orders and invoices on each salesperson's sales register and handling freight billing and dispatch.

The role requires a high school diploma and proficiency with MS Office. Strong communication, data-entry accuracy, and organizational skills are essential to manage a large volume of documents and customer