Onsite HR & Payroll Specialist - Multi-Entity Office

Segrera Associates; Miami (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Segrera Associates in Coral Gables, FL, seeks a hands-on HR Manager to lead payroll across a multi-entity structure and support core HR administration. This role is 100% onsite and focuses roughly half on payroll and half on HR coordination.

You will transition from a TriNet-based PEO model to a more internal HR setup, ensuring tax compliance, accurate payroll processing, onboarding/offboarding, and robust reporting for leadership and the board.

Qualifications

• 3+ years of experience in payroll, HR coordination, or HR/payroll operations.
• Experience processing payroll in a multi-entity or multi-state environment is strongly preferred.
• Exposure to PEO environments (TriNet or similar).
• Strong understanding of payroll tax compliance, deductions, and reporting.
• HR administrative experience including onboarding/offboarding processes.
• Strong proficiency in Excel and PowerPoint for reporting and presentations.
• High level of discretion handling confidential employee and financial information.
• Comfortable in a lean, fast-moving environment with evolving processes.

Responsibilities

• Process bi-weekly payroll for ~40–50 employees across multiple sub-family office entities.
• Manage payroll inputs including wages, bonuses, taxes, deductions, and benefits coordination.
• Support transition and coordination of payroll activities currently administered through PEO structure.
• Ensure accuracy and compliance with federal, state, and local payroll tax regulations.
• Generate payroll reports for leadership and board-level reporting.
• Maintain payroll records and audit-ready documentation.
• Support onboarding and offboarding processes; maintain employee records and confidential HR files.
• Assist with performance management process tracking and documentation.
• Coordinate basic compliance and HR reporting requirements; support recruiting coordination with ATS.
• Prepare PowerPoint presentations and reporting packages for board and leadership meetings.

Skills

Payroll management

HR coordination

Multi-entity payroll

Payroll compliance

Discretion and confidentiality

Communication

Tools

Excel

PowerPoint

Job description

Segrera Associates in Coral Gables, FL, seeks a hands-on HR Manager to lead payroll across a multi-entity structure and support core HR administration. This role is 100% onsite and focuses roughly half on payroll and half on HR coordination.

You will transition from a TriNet-based PEO model to a more internal HR setup, ensuring tax compliance, accurate payroll processing, onboarding/offboarding, and robust reporting for leadership and the board.