Human Resources Manager

Segrera Associates; Miami (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Segrera Associates in Coral Gables, FL, seeks a hands-on HR Manager to lead payroll across a multi-entity structure and support core HR administration. This role is 100% onsite and focuses roughly half on payroll and half on HR coordination.

You will transition from a TriNet-based PEO model to a more internal HR setup, ensuring tax compliance, accurate payroll processing, onboarding/offboarding, and robust reporting for leadership and the board.

Qualifications

• 3+ years of experience in payroll, HR coordination, or HR/payroll operations.
• Experience processing payroll in a multi-entity or multi-state environment is strongly preferred.
• Exposure to PEO environments (TriNet or similar).
• Strong understanding of payroll tax compliance, deductions, and reporting.
• HR administrative experience including onboarding/offboarding processes.
• Strong proficiency in Excel and PowerPoint for reporting and presentations.
• High level of discretion handling confidential employee and financial information.
• Comfortable in a lean, fast-moving environment with evolving processes.

Responsibilities

• Process bi-weekly payroll for ~40–50 employees across multiple sub-family office entities.
• Manage payroll inputs including wages, bonuses, taxes, deductions, and benefits coordination.
• Support transition and coordination of payroll activities currently administered through PEO structure.
• Ensure accuracy and compliance with federal, state, and local payroll tax regulations.
• Generate payroll reports for leadership and board-level reporting.
• Maintain payroll records and audit-ready documentation.
• Support onboarding and offboarding processes; maintain employee records and confidential HR files.
• Assist with performance management process tracking and documentation.
• Coordinate basic compliance and HR reporting requirements; support recruiting coordination with ATS.
• Prepare PowerPoint presentations and reporting packages for board and leadership meetings.

Skills

Payroll management

HR coordination

Multi-entity payroll

Payroll compliance

Discretion and confidentiality

Communication

Tools

Excel

PowerPoint

Job description

We are working with a Family Office in Coral Gables that is looking for a HR Manager to join their team, this will be a individual contributor role and focus on Payroll and supporting HR Functions. This role is 100% onsite.

Position Overview

A growing family office is seeking a hands‑on HR Manager to support a multi‑entity payroll structure and core HR administration. This role will be responsible for running payroll across multiple sub‑family office entities, ensuring compliance with tax and deduction requirements, and supporting full employee lifecycle HR processes.

The organization currently utilizes a PEO model through TriNet and is transitioning toward more internal HR infrastructure. This role will play a key part in that evolution.

The position is estimated to be approximately 50% payroll-focused and 50% HR coordination/administration.

Key Responsibilities

Payroll Administration (Multi-Entity)

• Process bi-weekly payroll for ~40–50 employees across multiple sub-family office entities
• Manage payroll inputs including wages, bonuses, taxes, deductions, and benefits coordination
• Support transition and coordination of payroll activities currently administered through PEO structure
• Ensure accuracy and compliance with federal, state, and local payroll tax regulations
• Generate payroll reports for leadership and board‑level reporting
• Maintain payroll records and audit‑ready documentation

HR Coordination & Operations

• Support onboarding and offboarding processes (employee setup, documentation, IDs, system access)
• Maintain employee records and confidential HR files
• Assist with performance management process tracking and documentation
• Coordinate basic compliance and HR reporting requirements
• Support recruiting coordination efforts; potential use and administration of ATS functionalityPartner with recruiting coordinator on hiring logistics and candidate tracking

Reporting & Administrative Support

• Prepare PowerPoint presentations and reporting packages for board and leadership meetings
• Support HR‑related analytics and workforce reporting from payroll/HR systems
• Assist in developing and improving HR and payroll processes as the organization scales
• Ensure data integrity across payroll and HR systems

Qualifications

• 3+ years of experience in payroll, HR coordination, or HR/payroll operations
• Experience processing payroll in a multi‑entity or multi‑state environment strongly preferred
• Exposure to PEO environments (TriNet or similar)
• Strong understanding of payroll tax compliance, deductions, and reporting
• HR administrative experience including onboarding/offboarding processes
• Strong proficiency in Excel and PowerPoint for reporting and presentations
• High level of discretion handling confidential employee and financial information
• Comfortable in a lean, fast‑moving environment with evolving processes