Onsite HR Operations Coordinator

Aaci; San Jose (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Aaci is seeking an HR Coordinator to provide operational and administrative support to the HR team. This role is primarily onsite and full-time, with benefits eligibility and a 32–40 hour workweek option. Occasional travel may be required to support HR operations and employees.

Responsibilities include maintaining personnel records, processing actions, handling background checks, onboarding, benefits enrollment, and HR compliance tasks. Prior U.S. HR experience is required, CA-based preferred.

Qualifications

• Two or more years of direct HR experience.
• California-based experience preferred.
• Excellent written and verbal communication skills.
• Ability to maintain confidential information.
• Proficient in Microsoft Office.

Responsibilities

• Maintain records of personnel-related data, both paper and in software systems.
• Process personnel action forms and ensure proper approvals.
• Coordinate background checks, DMV records search and new hire vetting.
• Administer pre-onboarding, onboarding and offboarding processes.
• Process health and welfare plan enrollments and related administrative updates.
• Reconcile benefits enrollment information and assist with reviewing invoices and resolving billing discrepancies.
• Respond to routine inquiries regarding benefits, time off, HRIS system, and HR policies and procedures, referring to complex and/or sensitive matters.
• Assist with recruitment coordination including job postings, applicant communications and reference checks.
• Support HR compliance efforts by maintaining required postings, forms, and documentation.
• Participate in the planning and development of HR department initiatives.

Skills

Communication

Time management

Confidentiality

Teamwork

Diversity awareness

Education

Bachelor's degree in HR or related field

Tools

Microsoft Office

HRIS/ATS systems

Job description

Aaci is seeking an HR Coordinator to provide operational and administrative support to the HR team. This role is primarily onsite and full-time, with benefits eligibility and a 32–40 hour workweek option. Occasional travel may be required to support HR operations and employees.

Responsibilities include maintaining personnel records, processing actions, handling background checks, onboarding, benefits enrollment, and HR compliance tasks. Prior U.S. HR experience is required, CA-based preferred.