HR Coordinator

Aaci; San Jose (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Aaci is seeking an HR Coordinator to provide operational and administrative support to the HR team. This role is primarily onsite and full-time, with benefits eligibility and a 32–40 hour workweek option. Occasional travel may be required to support HR operations and employees.

Responsibilities include maintaining personnel records, processing actions, handling background checks, onboarding, benefits enrollment, and HR compliance tasks. Prior U.S. HR experience is required, CA-based preferred.

Qualifications

• Two or more years of direct HR experience.
• California-based experience preferred.
• Excellent written and verbal communication skills.
• Ability to maintain confidential information.
• Proficient in Microsoft Office.

Responsibilities

• Maintain records of personnel-related data, both paper and in software systems.
• Process personnel action forms and ensure proper approvals.
• Coordinate background checks, DMV records search and new hire vetting.
• Administer pre-onboarding, onboarding and offboarding processes.
• Process health and welfare plan enrollments and related administrative updates.
• Reconcile benefits enrollment information and assist with reviewing invoices and resolving billing discrepancies.
• Respond to routine inquiries regarding benefits, time off, HRIS system, and HR policies and procedures, referring to complex and/or sensitive matters.
• Assist with recruitment coordination including job postings, applicant communications and reference checks.
• Support HR compliance efforts by maintaining required postings, forms, and documentation.
• Participate in the planning and development of HR department initiatives.

Skills

Communication

Time management

Confidentiality

Teamwork

Diversity awareness

Education

Bachelor's degree in HR or related field

Tools

Microsoft Office

HRIS/ATS systems

Job description

Our five-member HR team is collaborative, supportive, and committed to continuous learning and development. This is a primarily onsite, full-time, benefits-eligible position, with a 32–40-hour workweek available. Occasional travel to nearby locations may be required to support HR operations and employees. Prior U.S. HR experience is required.Job purposeThe Human Resources Coordinator provides operational and administrative support for the HR Department, assisting with HR functions and initiatives, benefits administration, and employee support. Responds to internal and external HR-related inquiries and requests, working collaboratively with HR team members, employees, managers, and external vendors to support efficient and responsive HR operations.Duties and responsibilitiesMaintain records of personnel-related data, both paper and in software systems.Process personnel action forms and ensure proper approvals.Coordinate background checks, DMV records search and new hire vettingAdminister pre-onboarding, onboarding and offboarding processes.Process health and welfare plan enrollments and related administrative updatesReconcile benefits enrollment information and assist with reviewing invoices and resolving billing discrepancies.Respond to routine inquiries regarding benefits, time off, HRIS system, and HR policies and procedures, referring to complex and/or sensitive matters to the appropriate staff.Assist with recruitment coordination including job postings, applicant communications and reference checks.Support HR compliance efforts by maintaining required postings, forms, and documentation.Participate in the planning and development of HR department initiativesConduct or assist with record audits and reporting, which may include I-9 audits, EEO-1 filings, payroll audits, and other compliance reviews.Prepare reports, perform ad-hoc HR projects, and clerical duties.Complete other duties and related projects assignedQualificationsAbility to perform the duties described aboveRelated BS/BA degree or equivalent training and experienceTwo or more years of direct experience in Human Resources required, California based experience preferred.Exceptional communication skills both written and verbalAbility to prioritize work to manage time effectivelyAbility to maintain confidential information.Proficient in Microsoft Office SuiteExperience utilizing HRIS and ATS/ talent management systemsAbility to communicate well with people of diverse cultural professional and experiential backgrounds andAbility to establish and maintain effective work relationships as part of a multi-disciplinary team.