Onsite HR Coordinator — Admin, Recruiting & Reporting

Aston Carter; Flint (MI); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Health benefits

Onsite gym

Competitive compensation

Job summary

Aston Carter is seeking an on-site Human Resources Coordinator in Flint, MI to support day-to-day HR operations, manage documentation, assist with recruiting, and handle internal communications. The role emphasizes coordinating meetings, tracking HR data, and maintaining accurate records in a professional environment.

You will work with MS Office tools, manage HR-related data, and assist with basic marketing activities related to hiring and employer branding.

Qualifications

• 2+ years of human resources experience in an administrative, coordination, or similar HR support role.
• Demonstrated experience in HR administration and coordination, including handling HR documentation and processes.
• Experience with recruiting and interview coordination, including scheduling, candidate communication, and reference checks.
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint, as well as experience with spreadsheets and basic databases.

Responsibilities

• Support day-to-day HR operations by providing administrative and coordination assistance to HR leadership and the broader HR team.
• Provide administrative support to HR leadership, including preparing documents, organizing information, and managing routine HR communications.
• Draft letters and documents such as HR correspondence, notices, and internal communications with accuracy and professionalism.
• Collect and analyze HR-related information and data to support reporting, tracking, and decision-making.
• Maintain HR and corporate files, records, and reports in an organized and up-to-date manner, ensuring accuracy and compliance with internal procedures.
• Prepare information and materials for internal and external distribution, including reports, presentations, and communications.
• Coordinate HR projects, meetings, training sessions, and surveys, including scheduling, logistics, and follow‑up activities.
• Address employee HR requests and issues by providing timely support, information, and guidance, and escalating matters when appropriate.
• Schedule and communicate interviews with candidates and hiring teams, ensuring a smooth and professional candidate experience.
• Conduct interviews for support‑staff positions in coordination with HR leadership and hiring managers.
• Complete reference checks for candidates as part of the hiring and onboarding process.
• Track and monitor the timely completion of performance appraisals, following up with managers and employees as needed.
• Maintain project spreadsheets and tracking tools to monitor HR initiatives, deadlines, and deliverables.
• Work extensively with Microsoft Word, Excel, databases, and PowerPoint or other presentation tools to support HR documentation and reporting.
• Handle office supply responsibilities, including ordering, tracking, and organizing supplies, as well as managing records related to office operations.
• Complete Secretary of State renewals for company vehicles and ensure all related documentation is accurate and submitted on time.
• Maintain vehicle‑registration records and ensure they remain current and properly organized.
• Oversee insurance‑related needs for company vehicles or related areas, coordinating with internal stakeholders and external providers as required.
• Assist with basic marketing activities, including updating website content, supporting social media related to hiring, and creating or coordinating hiring‑event flyers.
• Perform other duties as assigned by the HR Supervisor to support the overall effectiveness of the HR function.

Skills

HR Admin

Recruiting Coord

MS Office

Records Mgmt

Data Entry

Confidentiality

Time Management

Interpersonal Skills

Education

High school diploma or GED

Tools

Microsoft Word

Excel

PowerPoint

Databases

Job description

Aston Carter is seeking an on-site Human Resources Coordinator in Flint, MI to support day-to-day HR operations, manage documentation, assist with recruiting, and handle internal communications. The role emphasizes coordinating meetings, tracking HR data, and maintaining accurate records in a professional environment.

You will work with MS Office tools, manage HR-related data, and assist with basic marketing activities related to hiring and employer branding.