Onsite HOA Operations Coordinator

Paycom - ATS; Columbia (SC); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

HSA plan

FSA

Job summary

RealManage’s Summit HOA in Columbia, SC seeks an Onsite Assistant Manager to provide administrative support to the Onsite Community Association Manager. You will help with AP/AR, minutes, board packets, calendar coordination, and vendor management while ensuring compliance and timely communications with residents.

The role requires strong organizational skills, excellent communication, and the ability to handle confidential matters with discretion in a dynamic team environment.

Qualifications

• Bachelor’s degree preferred.
• Experience reading and reviewing monthly financials, AP/AR reports.
• 2–3 years in customer service and administrative supervision.
• Experience in Community Management industry desirable.
• Strong organizational and time-management skills; ability to work independently.

Responsibilities

• Assist with AP/AR collections, minutes, Board Packets, and office stock.
• Monitor state/federal corporate filing compliance.
• Manage homeowner communications and invoice payments.
• Update community website and communication platforms.
• Prepare Board Meeting agendas and minutes; attend meetings.

Skills

People skills

Ethical conduct

Independent worker

Communication skills

Microsoft Excel

Education

Bachelor's degree

Tools

Microsoft Excel

Job description

RealManage’s Summit HOA in Columbia, SC seeks an Onsite Assistant Manager to provide administrative support to the Onsite Community Association Manager. You will help with AP/AR, minutes, board packets, calendar coordination, and vendor management while ensuring compliance and timely communications with residents.

The role requires strong organizational skills, excellent communication, and the ability to handle confidential matters with discretion in a dynamic team environment.