Onsite HOA Administrator & Resident Support

Aam Llc; Fallbrook (CA); On-site; USD 40,000 - 52,000; Full time

Job summary

Rancho Monserate HOA is seeking an Administrative Assistant to join our on-site management team at Rancho Monserate Country Club HOA in Fallbrook, CA. This role supports the Community Manager, homeowners, board members, and staff through a range of administrative tasks and exceptional customer service.

Responsibilities include calendar management, correspondence, vendor coordination, basic accounting, and assisting with inspections of common areas.

Qualifications

• High School diploma or equivalent.
• 3+ years of administrative experience in a fast-paced office.
• Experience supporting management in an HOA or property management setting is a plus.

Responsibilities

• Provide administrative support to the on-site Community Manager and staff.
• Deliver daily customer service to homeowners, HOA board members, and residents.
• Maintain calendars, compose correspondence, and manage database information.
• Arrange meetings and prepare notices for involved parties.
• Assist with inspections of common areas per management contract.
• Coordinate with vendors and collect bids as directed by the manager.
• Perform basic accounting duties (A/P, A/R, invoice coding).
• Maintain accurate and current association records.

Skills

Multitask

Organization

Customer service

Communication

Education

High School diploma or equivalent

3+ years administrative experience

Tools

Microsoft Office Suite

Database systems

Job description

Rancho Monserate HOA is seeking an Administrative Assistant to join our on-site management team at Rancho Monserate Country Club HOA in Fallbrook, CA. This role supports the Community Manager, homeowners, board members, and staff through a range of administrative tasks and exceptional customer service.

Responsibilities include calendar management, correspondence, vendor coordination, basic accounting, and assisting with inspections of common areas.