Front Desk & Operations Associate - Onsite in Philly

Hebrew Public Charter Schools; Philadelphia (Philadelphia County); On-site; USD 30,000 - 38,000; Full time

Benefits offered by this job

Health Coverage

Retirement match

Bonuses and stipends

Paid Time Off

Job summary

Hebrew Public Philadelphia is seeking an Operations Associate to be the welcoming face of the school, manage the front desk, answer calls, and connect families with resources. You will support enrollment records, PowerSchool data entry, attendance initiatives, events, purchasing, staff requests, and onboarding, reporting to the Operations Manager for a busy, student-centered school environment.

The role requires discretion with confidential information and a commitment to serving diverse urban

Qualifications

• High school diploma or GED required; associate degree preferred.
• 3–5 years in reception, customer service, or admin support in a charter school.
• Strong English communication, interpersonal skills, and client service mindset.
• Organized, detail-oriented, and able to handle confidential information.

Responsibilities

• Serve as the school's primary receptionist; warmly welcome families and visitors.
• Answer calls, direct inquiries, and share accurate information about procedures.
• Maintain front office organization and follow safety procedures.
• Create enrollment files, enter data in PowerSchool, and support attendance tracking.
• Assist with events, purchasing, staff requests, and onboarding processes.

Skills

Reception experience

Customer service

Administrative support

English communication

Education

High school diploma or GED

Associate’s Degree preferred

Tools

Google Workspace

Microsoft Office

PowerSchool

Spreadsheets

Job description

Hebrew Public Philadelphia is seeking an Operations Associate to be the welcoming face of the school, manage the front desk, answer calls, and connect families with resources. You will support enrollment records, PowerSchool data entry, attendance initiatives, events, purchasing, staff requests, and onboarding, reporting to the Operations Manager for a busy, student-centered school environment.

The role requires discretion with confidential information and a commitment to serving diverse urban