Onsite Finance & Admin Intern

Hoffman Construction Co of America; Seattle (WA); On-site; USD 27,000 - 33,000; Full time

Job summary

Hoffman Construction Co of America seeks a Site Finance and Admin Intern to assist the Office Manager with finance and administrative tasks on a Seattle-area jobsite. You will help process invoices, coordinate with subcontractors and vendors, and maintain accurate financial records to ensure timely paperwork.

The role is fully onsite at the project site. The position involves data entry, reconciliations, and supporting payment documentation, with a focus on reliability and organization in a

Qualifications

• High school diploma or GED required.
• Enrolled in university with a major in finance, accounting, math or construction management.
• Strong proficiency in Windows and MS Office 365.
• Ability to manage multiple tasks in a fast-paced jobsite environment.
• Clear written and verbal communication skills.
• Strong arithmetic skills and attention to detail.
• Comfortable working on a jobsite in a trailer.
• Willing to learn, take direction, and be a dependable team player.

Responsibilities

• Assist with processing check requests and expense reports as directed by the Office Manager.
• Support the review, coding, and processing of vendor invoices ensuring accuracy and timely handling.
• Help with monthly reconciliations by preparing documentation, updating spreadsheets, and organizing supporting records.
• Assist in maintaining vendor account information and help ensure documentation aligns with company policies and procedures.
• Perform data entry associated with accounts payable and jobsite financial documentation.
• Help identify and resolve basic invoice discrepancies by gathering information and communicating with the Office Manager.
• Support communication with vendors by helping respond to inquiries or routing questions to appropriate team members.
• Help with filing, document organization, and electronic/physical record retention to maintain accurate jobsite financial files.

Skills

Windows

MS Office 365

Time management

Communication

Analytical skills

Attention to detail

On-site

Team player

Education

High School Diploma or GED

University enrollment (finance/accounting/math/construction management)

Job description

Hoffman Construction Co of America seeks a Site Finance and Admin Intern to assist the Office Manager with finance and administrative tasks on a Seattle-area jobsite. You will help process invoices, coordinate with subcontractors and vendors, and maintain accurate financial records to ensure timely paperwork.

The role is fully onsite at the project site. The position involves data entry, reconciliations, and supporting payment documentation, with a focus on reliability and organization in a