Onsite Field Office Manager - Construction Admin

Hoffman Construction Co of America; Seattle (WA); On-site; USD 60,000 - 80,000; Full time

Job summary

Hoffman Construction Co of America seeks an on-site Field Office Manager to support construction operations by handling on-site admin, documentation, and coordination with project teams in Seattle, WA. Reporting to the Field Office Manager Director, with close collaboration with the Project Superintendent and Project Manager, and subcontractors.

This role emphasizes efficiency, organization, and clear communication to keep projects on track, including payroll submission, invoicing, and

Qualifications

• One year of Accounting or Payroll experience required.
• At least one year of accounting and office management experience in the construction, engineering or architectural field required.
• High School Diploma or GED required.

Responsibilities

• Manage security badging systems including background checks, issuing badges, and maintaining the badging database.
• Process monthly subcontract billings and all material invoices for the project.
• Track drug testing and safety orientation paperwork.
• Develop and maintain files, forms, purchase orders, subcontract files, meeting minutes, miscellaneous forms, etc.
• Type the project daily diaries, meeting minutes, and other assignments.
• Maintain job site server correspondence.
• Maintain office supplies needed for the job.
• Tracking and submitting hourly payroll to our Craft Payroll department.
• Perform the responsibilities above as well as any other special projects in line with position expectations.

Skills

Windows OS

Microsoft Office 365

Communication skills

Time management

Teamwork

Problem solving

English proficiency

Education

High School Diploma or GED

Tools

JDE A9.1

Procore

Prolog

LCP Tracker

Job description

Hoffman Construction Co of America seeks an on-site Field Office Manager to support construction operations by handling on-site admin, documentation, and coordination with project teams in Seattle, WA. Reporting to the Field Office Manager Director, with close collaboration with the Project Superintendent and Project Manager, and subcontractors.

This role emphasizes efficiency, organization, and clear communication to keep projects on track, including payroll submission, invoicing, and