On-Site Office Administrator – Construction (Portland)

Hoffman-Construction; Portland (OR); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive pay

Professional training and development

Comprehensive benefits including free,

Job summary

Hoffman Construction is seeking an Office Administrator for the Portland, OR field office. The role provides essential administrative support to project teams, coordinates documentation, and ensures efficient daily operations on site.

The position requires a high school diploma or GED and at least one year in accounting/office management within construction or related fields. ProCore and Microsoft Office 365 experience is expected, with strong communication and organizational skills.

Qualifications

• High school diploma or GED required.
• Minimum of one (1) year of accounting and office management experience in construction, engineering, or architectural field.

Responsibilities

• Manage the ordering and stocking of essential office, kitchen, event, and PPE supplies.
• Maintain and reserve meeting room calendars and support planning needs as well as manage email distribution lists relating to the project.
• Greet and sign in visitors, ensuring all necessary legal documentation is completed and filed appropriately for onsite access.
• Assist the Field Office Manager coordinate with and oversee service vendors, including janitorial staff, couriers, coffee and water machine providers.
• Assist the Field Office manager plan and organize in-office and onsite events, such as holiday celebrations and craft appreciation activities.
• Support the onboarding process for new hires, internal transfers, and consultants.
• Collect and file employee timesheets in a timely and organized manner.
• Assist office staff with various requests and administrative tasks to support overall efficiency.
• Assist in tracking drug testing and safety orientation paperwork.
• Develop and maintain files, forms, purchase orders, subcontract files, meeting minutes, miscellaneous forms etc.
• Maintain office supplies needed for the job.
• Organize and lead the site security and badging administrative process.
• Organize and lead project daily diaries, meeting minutes, and other assignments.
• Assist with copying, filing, and mailing/distribution of job site correspondence.

Skills

Typing 45 wpm

Time management

Communication skills

Team player

Attention to detail

English reading/writing

Education

High school diploma or GED

Tools

ProCore

Microsoft Office 365

Job description

Hoffman Construction is seeking an Office Administrator for the Portland, OR field office. The role provides essential administrative support to project teams, coordinates documentation, and ensures efficient daily operations on site.

The position requires a high school diploma or GED and at least one year in accounting/office management within construction or related fields. ProCore and Microsoft Office 365 experience is expected, with strong communication and organizational skills.