Onsite Field Admin & Office Coordinator

Hoffman Construction Co of America; Childress (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

Hoffman Construction Co of America in Childress, TX is seeking a Field Administrative Assistant to support the field office and project team. You will coordinate documents, schedules, and vendor interactions to keep the project running smoothly.

This on-site role requires accuracy, strong time management, and clear communication as you assist onboarding, timesheets, meeting minutes, and daily office operations while upholding site security and daily diaries.

Qualifications

• High school diploma or GED required.
• Minimum of one year of accounting and office management experience in construction/engineering/architectural fields.
• Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, PowerPoint, ProCore and Teams) with general network familiarity.
• Must be an accurate and proficient typist (at least 45-wpm).
• Strong time management and multitasking abilities in a busy field office.
• Excellent written and oral communication; strong interpersonal skills.
• Team player able to collaborate across departments and leadership levels.

Responsibilities

• Manage ordering and stocking of essential office, kitchen, event, and PPE supplies.
• Maintain and reserve meeting room calendars and support planning needs; manage distribution lists.
• Greet and sign in visitors; ensure legal documentation for onsite access.
• Coordinate with service vendors and janitorial staff.
• Plan and organize in‑office and onsite events.
• Support onboarding for new hires, transfers, and consultants.
• Collect and file employee timesheets promptly.
• Provide general administrative support to staff and project team.
• Track drug testing and safety orientation paperwork.
• Maintain project files, forms, purchase orders, minutes, and related docs.
• Maintain office supplies for the job site.
• Organize site security and badging processes.
• Lead project daily diaries and meeting minutes.
• Copy, file, and distribute job site correspondence.

Skills

Excellent written and oral comms

Time management

Multitasking

Team player

Organizational skills

Attention to detail

English proficiency

Education

High school diploma or GED

Tools

Windows

Microsoft Office 365

Excel

Word

Outlook

PowerPoint

ProCore & Teams

Job description

Hoffman Construction Co of America in Childress, TX is seeking a Field Administrative Assistant to support the field office and project team. You will coordinate documents, schedules, and vendor interactions to keep the project running smoothly.

This on-site role requires accuracy, strong time management, and clear communication as you assist onboarding, timesheets, meeting minutes, and daily office operations while upholding site security and daily diaries.