Office Administrator

Hoffman Construction Company; Childress (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

Hoffman Construction Company is seeking an Office Administrator in Childress, TX, to provide crucial administrative and operational support for the field office. This role encompasses responsibilities such as supply management, visitor coordination, and assisting with onboarding new employees.

The ideal candidate will have a high school diploma or GED and at least one year of relevant experience. Proficiency in Microsoft Office and strong communication skills are essential for success in this position.

Qualifications

• High school diploma or GED required.
• Minimum of one year of accounting and office management experience in the construction field.

Responsibilities

• Manage ordering and stocking of essential supplies.
• Maintain meeting room calendars and support planning needs.
• Greet and sign in visitors for onsite access.
• Assist in coordinating with vendors.
• Plan and organize in-office events.
• Support onboarding process for new hires.
• Collect and file employee timesheets.
• Assist office staff with various administrative tasks.

Skills

Proficient in Windows and Microsoft Office 365

Excellent time-management skills

Strong written and oral communication skills

Ability to work under pressure

Proficient typing skills (45-wpm)

Interpersonal relationships

Team player

Education

High school diploma or GED

1+ years of accounting and office management experience

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

ProCore

Microsoft Teams

Job description

The Office Administrator provides essential administrative and operational support to ensure the smooth functioning of the field office. Reporting to the field office manager this role works closely with the project team, including the Field Office Manager, Project Superintendent, Project Manager, and subcontractors. The Office Administrator plays a key role in supporting the coordination of documentation and daily office operations. Through strong administrative support and attention to detail, this position contributes to the overall efficiency and success of the project. To support Hoffman’s dedication to its people this position will be located fully on site in Childress, TX.

Salary Range: $45,000 to $60,000 DOE + Incentives

Essential Responsibilities:

• Supply Management: Manage the ordering and stocking of essential office, kitchen, event, and PPE supplies.
• Meeting & Calendar Coordination: Maintain and reserve meeting room calendars and support planning needs as well as manage email distribution lists relating to the project.
• Visitor Coordination: Greet and sign in visitors, ensuring all necessary legal documentation is completed and filed appropriately for onsite access.
• Vendor Relations: Assist the Field Office Manager coordinate with and oversee service vendors, including janitorial staff, couriers, coffee and water machine providers.
• Event Support: Assist the Field Office manager plan and organize in-office and onsite events, such as holiday celebrations and craft appreciation activities.
• Onboarding Assistance: Support the onboarding process for new hires, internal transfers, and consultants.
• Timesheet Management: Collect and file employee timesheets in a timely and organized manner.
• General Administrative Support: Assist office staff with various requests and administrative tasks to support overall efficiency.
• Assist in tracking drug testing and safety orientation paperwork.
• Assisting in developing and maintaining files, forms, purchase orders, subcontract files, meeting minutes, miscellaneous forms etc.
• Assist with maintaining office supplies needed for the job.
• Organize and lead the site security and badging administrative process.
• Organize and lead project daily diaries, meeting minutes, and other assignments.
• Assist with copying, filing, and mailing/distribution of job site correspondence.

Qualifications:

Professional Experience and Education

• High school diploma or GED required.
• Minimum of one (1) year of accounting and office management experience in the construction, engineering, or architectural (or related) field.

Required Skills

• Proficient inWindows and Microsoft Office 365 (Excel, Word, Outlook, PowerPoint, ProCore and Teams) and have a general understanding of working within a computer network.
• Must be an accurate and proficient typist (at least 45-wpm).
• Ability to work well and maintain a cooperative attitude through high-pressure situations.
• Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress.
• Excellent written and oral communication skills with an ability to develop strong interpersonal relationships.
• Ability to work well in a large professional setting. Patience and professionalism are essential.
• Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership.

Physical and Mental Requirements:

• Standing/Walking/Sitting: Workday is combination of standing, walking and sitting.
• Must be able to climb stairs: 5% of day.
• Hands/Arms: Constant use of hands/fingers for mouse/keyboard/computer use.
• Sight: Visual acuity in near, mid, and far range vision. Color vision, peripheral vision, depth perception, hand/eye coordination.
• Hearing:Sufficientto hear conversational levels in person and over the telephone.
• Speech:Sufficientto make oneself heard in person, speak in front of groups, and be understood over the telephone.
• Lift/Carry: Up to40lb – Minimal.
• Bending/Twisting: Minimal.
• Kneeling/Crouching/Crawling: Minimal.
• Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction-related documentation and communicate with coworkers.