Onsite Facilities & Workplace Experience Coordinator

Cox Enterprises; Irvine (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

Cox Enterprises in Irvine, CA is seeking an Office & Facilities Coordinator for a full-time on-site role overseeing facilities operations, workplace experience, and office coordination in the leased Irvine office.

You will be the primary on-site contact for employees, vendors, and building management, driving timely issue resolution, vendor management, and a positive employee experience through a visible presence.

Qualifications

• Bachelor’s degree in related discipline or 4 years of related experience.
• Strong knowledge of Microsoft product suite, Building Management, Work order, budgeting and payment systems.
• Experience in facilities operations, office coordination, workplace services, or property support.
• Strong organizational skills with ability to manage multiple priorities onsite.
• Ability to troubleshoot facilities, technology, and workplace issues.
• Customer service mindset focused on employee experience and communication.
• Ability to use basic maintenance tools; Hammer, screwdriver, wrench.
• Ability to lift up to 25lbs.
• Experience in hospitality or customer service.
• CPR certification preferred.
• Experience in property management.

Responsibilities

• Maintain a strong on-site presence to support employee experience and resolve facility issues.
• Lead routine inspections of company-occupied spaces.
• Coordinate with property management to address building system issues in leased spaces.
• Oversee the lifecycle, maintenance, and performance of FF&E to support a functional workplace.
• Manage breakroom operations and amenities.
• Ensure availability of workplace support resources, including print room supplies and shared equipment.
• Manage janitorial service delivery to ensure clean facilities.
• Coordinate vendor onboarding, escorts, and onsite walkthroughs.
• Execute event setup, takedown, and operations; space planning; office moves; leadership visits.

Skills

Facilities operations

Office coordination

Vendor management

Customer service

MS Office / Microsoft Suite

Building management knowledge

Education

Bachelor’s degree or 4 years related experience

Job description

Cox Enterprises in Irvine, CA is seeking an Office & Facilities Coordinator for a full-time on-site role overseeing facilities operations, workplace experience, and office coordination in the leased Irvine office.

You will be the primary on-site contact for employees, vendors, and building management, driving timely issue resolution, vendor management, and a positive employee experience through a visible presence.