Office & Facilities Coordinator

CCS Cox Corporate Services, Inc.; Irvine (CA); On-site; USD 67,000 - 100,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Health insurance

401(k)

Job summary

The Office & Facilities Coordinator at Cox Enterprises is a full-time, onsite role based in Irvine, CA, serving as the primary on-site contact for facilities, vendors and space management. You will drive operational continuity, vendor relations, and a positive employee experience through a high-visibility presence.

Responsibilities include inspections, FF&E maintenance, space planning, and coordinating with landlords.

Qualifications

• Bachelor’s degree or equivalent experience in facilities management.
• Experience in facilities operations or office coordination.
• Strong organizational skills and attention to detail.

Responsibilities

• Maintain a strong on-site presence to support employee experience.
• Lead routine inspections of company-occupied spaces.
• Coordinate with property management on building systems for timely resolution.
• Oversee the maintenance of furniture, fixtures and equipment (FF&E).
• Manage janitorial services and vendor performance to standards.
• Schedule conference rooms and office needs for leadership visits.

Skills

Facilities operations

Office coordination

Microsoft Office

Organizational skills

Troubleshooting

Customer service

Maintenance tools

Lifting 25 lbs

Hospitality experience

CPR certification

Property management

Budgeting

Education

Bachelor’s degree

Tools

Work order systems

Budgeting software

Building management systems

Job description

Company Cox Enterprises Job Family Group Facilities Job Profile Facilities Operations & Sustainability Analyst I Management Level Individual Contributor Flexible Work Option No remote option; must work at a specified Cox location Travel % No Work Shift Day Compensation Hourly base pay rate is $32.07 - $48.13/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate’s knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

Job Description

The Office & Facilities Coordinator is a full-time, onsite role responsible for facilities operations, workplace experience, and office coordination within the company’s leased office space at the Irvine, CA location. This role serves as the primary onsite point of contact for internal stakeholders, vendors, and building management as it pertains to the company’s occupied premises only. The position ensures operational continuity, timely issue resolution, strong vendor management, and a positive employee experience through a highly visible onsite presence.

Core Responsibilities

Daily / High Frequency Responsibilities

• Maintain a strong on-site presence to proactively support employee experience, identify operational needs, and ensure timely resolution of facility-related issues and initiatives.
• Lead routine inspections of company-occupied spaces
• Coordinate with property management to address building system issues impacting leased spaces, ensuring timely resolution and minimal disruption to operations
• Oversee the lifecycle, maintenance, and performance of furniture, fixtures, and equipment (FF&E) to support a functional and well-maintained workplace environment
• Manage breakroom operations to ensure consistent availability, functionality, and quality of amenities that support employee experience
• Ensure availability and organization of workplace support resources, including print room supplies and shared equipment
• Manage janitorial service delivery, ensuring vendor performance aligns with company standards and contributes to a clean and well-maintained workplace

Weekly / As Needed Responsibilities

• Manage mechanical and electrical systems in conjunction with landlord to ensure proactive upkeep and compliance.
• Proactively communicate challenges to management with recommend solutions undefinedCoordinate vendor onboarding, escorts, and onsite walkthroughs
• Execute event setup, takedown, and operations
• Active member of the Cultural & Wellness Committee
• Coordinate employee and guest access badges as required for company areas
• Receive and coordinate delivery of FedEx/UPS and secure company shipments.
• Coordinate space planning initiatives within the leased footprint; arrange and facilitate office movesSchedule conference rooms and office needs for leadership visits and group meetings

Business Operations & Administrative Responsibilities

• Ensure effective operation of facility systems by managing work orders, coordinating vendors, overseeing invoicing processes, and supporting on-site guests at the officeundefined
• Manage capital and operating expense projects related to company space.
• Host quarterly business reviews with vendors to ensure contractual obligations are met

Required Qualifications

• Bachelor’s degree in related discipline and up to 2 years’ experience.
• The right candidate could also have a different combination, such as 4 years’ experience in a related field and no degree.
• Requires strong knowledge of Microsoft product suite, Building Management, Work order, budgeting and payment systems
• Experience in facilities operations, office coordination, workplace services, or property support
• Strong organizational skills and attention to details with the ability to manage multiple priorities in an onsite environment
• Ability to troubleshoot facilities, technology, and workplace issues
• Strong customer service mindset with a focus on employee experience and communication.
• Ability to use basic maintenance tools; Hammer, screwdriver, wrench.
• Ability to lift up to 25lbs
• Experience in hospitality, customer service
• Certification in CPR preferred
• Experience in property management

Work Arrangement

Full-time, onsite role (40 hours/week) This position is not eligible for remote or hybrid work due to operational requirements

Benefits

• Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year.
• Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.
• Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page.

About Us

As our primary divisions Cox Automotive and Cox Communications drive new waves of innovation, Cox Enterprises is entering spaces like cleantech, healthcare, esports and more. We're a family business guided by a legacy of bold innovation that’s driven by those who want to make their mark. Cox brings together the world’s greatest minds to help breathe life into new possibilities – and drive innovation for a better future. That’s why we look for individuals who share our pioneering spirit, have imaginative ideas and are fearless when it comes to tackling the world’s biggest challenges. Our people love technology – and they love making a difference. They have a passion for finding new solutions and working with brilliant colleagues. Every day they dedicate themselves to a huge range of exciting projects, contributing to the Cox vision around the globe. From engineering new sustainability solutions that conserve water and energy to creating the infrastructure for the smart cities of tomorrow, there’s no challenge too great for our pioneers. And there’s no shortage of opportunities for you to make a difference. Come and experience the dynamic, collaborative and creative environments where your ideas are welcome and new discoveries are waiting. To help you grow to your full potential, we strive to support our employees in their career aspirations and promote the freedom to explore new horizons.

Equal Employment Opportunity

Cox is an Equal Employment Opportunity employer – All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship. Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship. No OPT, CPT, STEM/OPT or visa sponsorship now or in future.