Onsite Executive Assistant - Construction Operations

KODIAK Construction Recruiting & Staffing; Chesapeake (VA); On-site; USD 72,000 - 88,000; Full time

Benefits offered by this job

Device reimbursement

Benefits package

401(k) match

Executive exposure

Cross-functional projects

Stable schedule

Employee perks

Job summary

KODIAK Construction Recruiting & Staffing seeks an Executive Assistant to provide high-level administrative support to the President of the Industrial Group and Hampton Roads operations in Chesapeake, VA. The role requires managing calendars, email, and meetings, with exposure to construction project functions in a full-time onsite setting.

The ideal candidate brings 5+ years of experience, exceptional communication, and the ability to handle confidential information in a fast-paced construction

Qualifications

• Bachelor’s degree preferred; high school diploma required.
• At least five years of senior administrative support experience.
• Experience supporting executives, senior leaders, or construction operations preferred.
• Excellent written and verbal communication skills.
• Strong proofreading, editing, grammar, and business-writing abilities.
• Advanced proficiency with Microsoft Office Suite and Adobe Acrobat.
• Ability to learn company-specific systems such as PENTA, OnBase, and other payroll or document-management platforms.

Responsibilities

• Manage calendars for the President and key leaders.
• Coordinate meetings, travel, and executive communications.
• Prepare expense reports and payroll coordination.
• Assist with permits, licenses, and compliance documentation.
• Support special projects and cross-functional initiatives.
• Maintain confidential information and filing systems.

Skills

Executive support

Calendar management

Discretion

Organizational skills

Project coordination

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Adobe Acrobat

PENTA

OnBase

Job description

KODIAK Construction Recruiting & Staffing seeks an Executive Assistant to provide high-level administrative support to the President of the Industrial Group and Hampton Roads operations in Chesapeake, VA. The role requires managing calendars, email, and meetings, with exposure to construction project functions in a full-time onsite setting.

The ideal candidate brings 5+ years of experience, exceptional communication, and the ability to handle confidential information in a fast-paced construction