Remote Administrative Assistant — Construction Projects

K2 Staffing LLC; Alaska; On-site; USD 42,000 - 64,000; Full time

Job summary

K2 Staffing LLC is seeking an Administrative Assistant for a construction-focused role supporting the VP with daily office tasks. The position is remote for candidates in California, Nevada, or the Pacific Northwest and requires strong organization and communication skills.

You will manage project documents, coordinate field activities, assist with invoicing and records, and interface professionally with clients, vendors, and staff. Experience in construction is preferred.

Qualifications

• Minimum 3–5 years administrative experience in construction or related professional services
• Prior experience supporting project managers, engineers, or construction teams preferred
• Proficient in Microsoft Office; SharePoint experience helpful
• Strong organizational skills with ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills

Responsibilities

• Provide comprehensive administrative support to project management teams
• Prepare, format, and manage project documentation including reports, correspondence, submittals, proposals and agreements
• Maintain organized electronic and physical filing systems for projects, contracts, and technical records
• Assist with project document control and distribution
• Coordinate scheduling of daily field work activities
• Support proposal preparation efforts, including assembling qualification packages and bid documents
• Process incoming and outgoing correspondence, phone calls, and emails professionally
• Assist with invoicing, expense tracking, and basic accounting or billing support as needed

Skills

Administrative experience

Construction industry

MS Office proficiency

Document management

Communication skills

Education

High school diploma

Tools

SharePoint

Construction software

Job description

Administrative Assistant (Construction)

2026-09-08 K2 Staffing LLC all cities,AK Description:

Administrative Assistant

We are representing a highly respected and growing commercial construction general contractor with a strong presence throughout Southern California. Our client specializes in delivering high-quality ground-up construction projects across a diverse range of commercial sectors, including financial institutions, healthcare facilities, religious organizations, education, and other complex commercial developments. Known for their commitment to quality, integrity, and long-term client relationships, they are seeking an experienced Administrative Assistant to help the VP with many office-related tasks. This is a remote-based position for candidates located anywhere in California, Nevada, or Pacific Northwest. This individual must be able to manage multiple priorities in a fast-paced environment.

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Duties & Responsibilities

• Provide comprehensive administrative support to project management teams
• Prepare, format, and manage project documentation including reports, correspondence, submittals, proposals and agreements
• Maintain organized electronic and physical filing systems for projects, contracts, and technical records
• Assist with project document control and distribution
• Coordinate scheduling of daily field work activities
• Support proposal preparation efforts, including assembling qualification packages and bid documents
• Process incoming and outgoing correspondence, phone calls, and emails professionally
• Assist with invoicing, expense tracking, and basic accounting or billing support as needed
• Interface with clients, vendors, subcontractors, and internal staff in a professional and courteous manner
• Perform general office management tasks such as ordering supplies, coordinating office needs, and supporting day-to-day operations
• Ensure compliance with company procedures, project requirements, and confidentiality standards

Qualifications & Requirements

• Minimum of 3–5 years of administrative experience within a construction, engineering, or related professional services environment
• Prior experience supporting project managers, engineers, or construction teams is strongly preferred
• High school diploma or equivalent required; associate's degree or higher is a plus
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Sharepoint); experience with document management or construction software is a plus
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• High attention to detail and accuracy, particularly with technical and project-related documentation
• Professional demeanor with strong interpersonal and customer service skills
• Ability to work independently while also contributing effectively within a team environment
• Familiarity with construction or engineering terminology, workflows, and project lifecycles preferred

Please use the APPLY HERE link below to view additional details and application instructions.

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